Job Abstract

The Accounts Payable Specialist will report to the Accounts Payable Manager in our Broadview Heights, OH Corporate HQ. This is an exciting opportunity for someone who can contribute and develop in a fast-paced environment.

Key Responsibilities

• Ensure timely, efficient and accurate processing of vendor invoices in accordance with department procedures and SOX requirements
• Prepare and process weekly vendor payments via checks, ACH, wires and credit card
• Identify and resolve 3-way match issues between the purchase order, receiving ledger and invoice
• Route non-PO and PO invoices for proper approvals, GL account coding, or matching through an automated processing system
• Reconcile/ research vendor statements and resolve discrepancy issues timely
• Assist with month end accruals and AP close process
• Monitor shared AP mailboxes for invoice submission and internal/external correspondence
• Promptly respond to inquiries from vendors and internal clients
• Ensure compliance with all applicable tax regulations (local, state/province, federal)
• Compliance with Company document management requirements
• Assist with updates and maintenance to the vendor master file to ensure data is accurate and current
• Comply with established standards and protocols of the Accounts Payable department, finance and accounting policies and internal control procedures
• Identify and support continuous improvement activities
• Work closely with the accounting team and business partners to answer questions and support the business
• Perform other job-related duties as assigned

Skills and Experience Requirements

Accounts payable experience – strong knowledge of Accounts Payable best practices, procedures, policies and internal controls

Solid analytical skills – a professional with strong analytical skills who is detail-oriented

Customer service orientation - tactfulness in dealing with vendors and company employees at all levels and commitment to high levels of service

Systems knowledge – experience and understanding of JDEdwards ERP system or similar enterprise systems

Excellent problem-solving skills – someone who assembles information and quickly and effectively interprets it to determine the best approach to problem resolution

Continuous improvement focus?– an energetic individual who is not satisfied with the status quo and is always focused on the improvement of processes, reporting, and controls

Proactive approach – someone who addresses each task with a sense of urgency and is capable of generating a high volume of quality work products, ability to multi-task in a fast-paced environment

Commitment to Company values -- demonstrated integrity, respect, commitment to excellence, and strong work ethic

Other Requirements

• 0-3 years Accounts Payable experience, shared services environment a plus (Please note this is an entry-level position, and we are willing to train the right candidate).
• Degree or formal training in accounting/finance a plus
• Accurate data entry skills and attention to detail
• Ability to meet deadlines
• Strong skills in Microsoft Office required (Outlook, Excel and Word)
• Knowledge of AP modules in JDEdwards or similar ERP systems
• Experience in PNC Accounts Payable Automation system or another AP Workflow program a plus
• Strong written and verbal communication skills
• Professional AP certification credentials preferred, but not required