Job Abstract

Kaizen, A Tetra Tech Company, is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally driven, organizational, and institutional performance improvements and shift the development model into one that is bottom-up and ongoing. We leverage existing knowledge, innovative technologies, and business models to drive development.

Kaizen is hiring a highly motivated professional looking to create a social impact in a fast-paced and rewarding work environment. We seek applications for the Senior Account Payable Management Consultant position for the USAID-funded Partnerships Incubator. This five-year project started in October 2019 and ends on September 30, 2024.

USAID aims to diversify its partner base by removing barriers to engagement and creating avenues for new and nontraditional partners to work with the Agency. The Partnerships Incubator was set up as a global service hub to address this need by amplifying USAID’s external communications efforts to strengthen and diversify the Agency’s partner base, expanding Agency capacity for partnerships, and supporting partner organizations working with USAID.

The Partnerships Incubator works with USAID headquarters and Missions to identify and engage new and local partners, provide training and capacity-strengthening assistance, and develop tools, resources, and models to advance USAID’s partnership goals. The project also designed, developed, and launched WorkwithUSAID.org, a free, USAID-funded resource hub designed to connect partners to peers and experts, improve their organizational readiness, and prepare them to receive USAID funding.

Key Responsibilities:

• Accounts Payable Management: Oversee accounts payable processes, including invoice processing, vendor payments, and expense reimbursements, ensuring accuracy and timeliness.
• Vendor Relationship Management: Manage relationships with vendors and suppliers, negotiating payment terms and resolving payment-related issues.
• Expense Reporting: Review and approve employee expense reports, ensuring compliance with company policies and procedures.
• Financial Analysis: Analyze accounts payable data to identify trends, patterns, and opportunities for process improvement and cost savings.
• Compliance Oversight: Ensure compliance with financial regulations, policies, and procedures, including GAAP and internal controls.
• Accruals: Facilitate accrual accounting processes, ensuring that expenses and revenues are recognized in the appropriate accounting periods.
• Subcontractor and Consultant Oversight: Supervise subcontractors and consultants, ensuring they meet project objectives and financial compliance requirements with USAID’s rules and regulations. 
• Payment Process: Process payments, verifying accuracy and compliance with financial policies and procedures, and USAID’s cost principles.
• Subcontractor Orientation: Conduct orientation sessions for subcontractors and consultants to familiarize them with project expectations and financial protocols.
• Team Collaboration: Collaborate with internal teams, including finance, procurement, and operations, to streamline accounts payable processes and resolve issues.
• Tracking Reports and Documentation: Prepare various tracking reports the project team requires, providing real-time financial insights. Maintain accurate account payable records, reports, and documentation for audits and financial analysis.
• Assigned Tasks: Execute other financial tasks and responsibilities as assigned by senior management.
• Subcontractors and Consultants' Portfolio: Manage and optimize the portfolio and operations of subcontractors and consultants, aligning their contributions with project goals.
• Consultants and Vendors Onboarding: Facilitate the onboarding process for new consultants and vendors, ensuring completeness and accuracy of vendor information and documentation.
• Consultant and Subcontractor Closeout: Responsible for closing out consultants and subcontractors at the end of their contracts, ensuring all financial obligations are met, final payments are processed, and all necessary documentation is obtained and filed according to company policies and regulatory requirements.
• Assigned Tasks: Execute other financial tasks and responsibilities as assigned by senior management.

Qualifications:

• Bachelor's degree in Finance, Accounting with minimum 15 years of relevant experience OR Master’s degree and 12 years of relevant experience, OR JD/ABD and 10 years of relevant experience, OR Ph.D. and 8 years of relevant experience.
• Must have at least 10 years of experience working in a finance role for a USAID implementing partner or for a USAID project.
• Extensive experience in accounts payable management, preferably in a complex organizational setting.
• Strong knowledge of accounts payable principles, practices, and regulations.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Knowledge of accrual accounting principles and financial reporting standards.
• Excellent communication and interpersonal skills for effective team collaboration.
• Experience in managing subcontractors, consultants.
• Ability to work in multiple cultures, highly motivated, self-starting, intellectually curious, flexible, a passion for learning, and deeply committed to social impact.
• Knows the importance and relevance of taking initiative and being a problem solver.
• Highly organized and capable of managing multiple tasks and deadlines effectively.
• Proficiency in Google Sheets, MS Office Suite, particularly Excel.
• Commitment to maintaining the highest ethical and professional standards in financial operations.
• Experience in international development or with USAID projects is desirable

Qualified applicants should send a resume/CV with a well-written cover letter (let your writing skills shine – please delight us).

Applicants must submit all requirements to be considered for the position,  including a resume and cover letter.. The deadline to submit is 11:59 p.m on May 30, 2024. We intend to hold interviews on a rolling basis. 

No phone calls, please. Only finalists will be contacted.

The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Please note: All current employees are contracted through September 2024. The stated term of employment is aligned with the fifth year of our contract.

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment where everyone can fulfill their potential equally. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal-opportunity employer.

For candidates applying for positions based in Kaizen's office in Washington, DC, we utilize career.place to mitigate bias in the recruitment process. Upon submitting an application, candidates will receive an email from career.place, prompting them to go through the anonymous screening. In order to be considered for a role, candidates must respond to career.place and proceed with the application. We do not currently use career.place for project positions outside of the United States.

At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.