Job Abstract

Working Title: – Office Coordinator (Temporary)

This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUDH.

** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist.

Department: Office of Equity and Inclusion (OEI)

Classification Title: Administrative Support Coordinator I

Classification Salary Range: $3,680 - $5,783 per month.

The anticipated hiring range for this position is $3,800 - $4,200 per month.

The final salary is dependent upon qualifications and experience.

About the Department/Position:

The CSUDH Office of Equity & Inclusion (OEI) supports a campus climate that embraces and uplifts equity, inclusion, and justice. OEI also champions inclusive excellence and equal access to education and employment for students, staff, and faculty. In line with this mission, OEI is dedicated to providing education and support, offering a variety of training and materials to prevent bias and promote safety and equity at CSUDH.

Under the general direction of the Executive Director of the Office of Equity and Inclusion (OEI), the Office Coordinator will provide a variety of administrative support that enables OEI to fully realize its mission to receive, respond to, and resolve all matters, concerns, and allegations of discrimination, harassment, retaliation, including those generally known as Title IX. This will include but is not limited to, managing case files, identifying and scheduling educational and preventative programming opportunities for OEI, updating the OEI website, directing inquiries to appropriate OEI staff, and other general office administrative tasks.

Overview of Duties and Responsibilities:

• Provide administrative support for the Office of Equity and Inclusion (OEI) by keeping accurate records of matters that come to OEI and tracking the disposition of those matters.
• Track and ensure compliance with mandated OEI education training.
• Find and coordinate opportunities for OEI to provide educational and preventative programming on campus.
• Coordinating the scheduling for OEI professional staff and events
• Processing professional development and travel requests.
• Lead the effort to keep the OEI website updated.
• Serve as the primary contact of OEI for those uncertain about whom to speak to, by greeting in-person visitors to the OEI Office, and answering the general OEI email account and phone number.
• Actively work at building a rapport with campus partners to expedite work and projects, and engage with the public during OEI outreach events
• Lead the work of student employees.
• Coordinate student employee training of front desk office procedures.

Minimum Qualifications:

• Education: Completion of a high school program, technical/vocational program, or their equivalents.
• Experience: Three (3) years of related office work experience.

Knowledge, Skills, and Abilities:

• Thorough knowledge of office methods, procedures, and practices
• Thorough knowledge of English grammar, punctuation, and spelling
• Ability to use standard office equipment
• Ability to use standard word processing and related computer software packages
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff
• Ability to respond to routine inquiries and explain standard policies and procedures to others
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures
• Ability to identify deviations from applicable policies
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
• Fundamental writing and presentation skills to effectively communicate standard information
• Skilled in effective interpersonal skills
• Skilled in professionalism in dealing with sensitive and highly confidential issues
• Demonstrated competence in effectively presenting standard information in writing
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
• Demonstrated competence in working with and meeting the needs of a diverse - race, academic, socioeconomic, cultural, ability, caste, gender identity, sexual orientation - community of people

To view the full position description, click “Position Description” above.

***A complete application includes a resume and cover letter.***

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.
• The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement.