USC Auxiliary Services, one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day. Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the USC Hotel and the Los Angeles Memorial Coliseum) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family. We are driven to succeed by our commitment to uphold our six unifying values in Integrity, Excellence, Well-Being, Open Communication, Accountability, and Diversity, Equity, and Inclusion.
We are seeking an Accounts Payable Budget/Business Technician to join our rapidly growing team.
The Opportunity:
Are you a whiz with numbers, incredibly organized, and an analytical guru? Then we want you! As our Accounts Payable Budget and Business Technician, you will ensure that all of our data is entered accurately and reconciled to the appropriate account. We will need your attention to detail and customer focus to help us continue to improve our processes and exceed the expectations of our students, faculty, and staff. Your enthusiasm and passion for our work will be help to drive the entire team!
The Accountabilities:
Assists in the set up, maintenance and monitoring of department accounts. Assigns account numbers for routine business transactions. Prepares, processes and/or reviews paperwork, e.g., department orders and check requests, requisitions and other budget and business forms. Prepares and processes travel advances and reimbursements for faculty and staff.
Input financial data to ledgers or departmental accounting systems. Reconcile internal records to University financial system ASR’s. Distribute ASR’s. Research problems and correct errors or bring to the attention of the supervisor for further consideration.
Monitor blanket requisition charges and itemizes expenses.
Monitor and/or control expenditures for intercampus and external vendors. Reconcile vendor statements and pays invoices. Interfaces with purchasing, external vendors and accounts payable to verify prices and resolve discrepancies
Interact with university financial offices to exchange information and resolve problems.
Assist in the preparation of periodic financial reports for internal and/or external use.
Works with other Auxiliary Services Finance and Accounting team members and assists with the weekly bulkpay check runs, including finalizing batches for payment processing.
Support business process improvement projects for Auxiliaries.
Assist with month-end and year end closings, (i.e. prepare invoice accruals and journal entries, explain variances over/under budget)
Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
The Qualifiers:
Education: High School Diploma or equivalent. combined experience/education as substitute for minimum education.
Experience: 2 years
Expertise: Directly related office financial experience to provide knowledge of accounts receivable, income and expense accounting, reconcilement, and budget preparation.
Building and maintaining trusted relationships with operations and finance and accounting leaders.
Demonstrated ability to participate in finance and accounting processes and work well in a fast-paced, retail-oriented environment.
Demonstrated ability in maintaining and adhering to financial processes and controls, particularly in a retail environment.
Strong participation in all accounts payable accounting functions to support Auxiliary units : Bookstore, Hospitality or Hotel.
Demonstrated analytical, problem solving and effective communication skills.
What We Prefer:
Education: Associate's Degree or related undergraduate study
Expertise: College coursework in business administration, accounting or related field and 1-2 years of directly related work experience.
The Trojan Family Rewards:
We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit http://benefits.usc.edu.
This support advocates employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!
As an equal opportunity employer, USC values and promotes diversity, equity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.
USC has great minds that transform the world with their talents and research. Will you be one? Join us!
FIGHT ON!
The hourly rate range for this position is $23.10 - $28.57. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.