Our client is looking for a rock star Staff Officer who will provide support for multiple Offices and Branches as required to fulfill a local government agency mission.
Create, maintain and provide information management support for the CIO-T Suspense Coordinators.
Communicate with CIO-T Groups and Offices and subject matter experts as it relates to the status of assigned tasks.
Respond to emails requesting the status of a task promptly at the request of the Government and provide assistance on the proper procedures when responding to Directorate and Front Office staff packages. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)
Review all responses for content, spelling, grammar and format.
Ensure timely completion of actions and will collaborate with other Directorate Lead Suspense Coordinators to resolve task(s) related issues or to negotiate task due dates (extensions).
Support and attend the Agency Secretariat Office (ONE) Directorate Suspense Coordinators' Meetings and disseminate pertinent information or policy and procedures obtained from these meetings to CIO-T Groups and Offices promptly at the request of the Government. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)
Brief the CIO-T Front Office and/or the GPOC of new taskers received promptly at the request of the Government status of all current taskers. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)
Support the weekly Suspense Coordinator and Suspense Manager meetings and daily tasker team tag up.
Keep abreast of new policies, procedures, directives, policy letters, and developments and distributed this information promptly at the request of the Government to CIO-T Offices, Groups, and Subject
Matter Experts (SMEs). (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)
Improve and/or document processes, create Standard Operating Procedure’s and checklists.
Serve as a primary suspense coordinator for all CIO-T, and CIO-TES taskings to include those from external agencies, internal offices, and staff packages.
Assemble and process Staff Summary Packages for CIO-T and CIO-TES Divisions.
Perform outreach with suspense coordinators and managers throughout CIO-T.
Maintain Tasker group mailbox for TQB, TES.
Support CIO-TES Office Chief of Staff and Division Chiefs as it pertains to other office management duties.
Serve as a primary suspense coordinator for all CIO-T, and CIO-TES and subordinate office taskings to include those from external agencies, internal offices, and staff packages.
Assemble and process Staff Summary Packages for CIO-T, and CIO-TES and subordinate offices.
Assist with Office Staff meetings and provide administrative and coordination support to the forum; take notes and electronically record actions from key personnel as needed.
Assist in the preparation of routine and specific topic briefings and reports; prepare and distribute briefing report and read-ahead material.
Routinely review floor plans, coordinate office moves and obtain appropriate Agency authorization for office construction, equipment or personnel moves; update seating charts and prepare cubicle names signs for incoming personnel.
Develop and maintain a comprehensive understanding of Agency's office management policies, procedures, records management, and guidelines.
Perform administrative officer duties to include scheduling, coordinating meetings, coordinating calendars and events; and gathering, inputting, and retrieving electronic data.
