Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible for working with the Senior Transaction Coordinator to maintain escrow files and the coordination and processes of all information and legal documentation pertaining to the sale and escrow of each home, possess strong working knowledge of CAR (California Association of Realtors) contracts and disclosures, including SFAR and PRDS disclosures.... more details
Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible for working with the Senior Transaction Coordinator to maintain escrow files and the coordination and processes of all information and legal documentation pertaining to the sale and escrow of each home, possess strong working knowledge of CAR (California Association of Realtors) contracts and disclosures, including SFAR and PRDS disclosures. This position is also responsible for providing other general office administrative duties.
Responsibilities include:
Help coordinate files for sales associates for all required documents.
Monitor all files for all required signatures, documents, and dates ensuring that files are maintained in an organized and thorough manner
Review and approve all documents in a file to ensure file is complete and in compliance prior to close of escrow in a timely manner
Send daily reminders to sales associates of contingencies and other items that are due on each file.
Input and monitor each escrow’s information in real estate databases for tracking purposes, (i.e., contingency dates, contact information, opening and closing dates).
Strong working knowledge of CAR (California Association of Realtors) contracts and disclosures, including SFAR (San Francisco Association of Realtors, and PRDS disclosures.
Strong working knowledge of surrounding Bay Area counties for specific city/town requirements.
Assist or request from sales associates, assistants, and transaction coordinators with needed documents
Maintain and track all closed archive files
Provide daily office updates of new, pending and closed escrows ensuring effective communication with the Office Administrator and Brokerage Manager.
Provide backup to the Sr. Transaction Coordinator and the Front Desk personnel when needed.
Assist with other general administrative duties when needed.
Qualifications include:
Real Estate experience required, transaction experience strongly preferred
Excellent verbal and written communication skills
Able to juggle a high volume of files in a fast-paced environment, with multiple priorities and deadlines without sacrificing quality, an eye for detail/proofing, and being proactive
Strong working knowledge of MS Office skills (Word, Excel, PowerPoint, Outlook)
Ability to interact successfully with both internal and external customers at all levels
Strong administrative skills including accurate data entry, consistent attention to detail
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