Salary range for this position is $55,000 to $65,000 annually. (Non-Exempt, Full-time)
I. Job Summary:
“Human Resources and Administrative Coordinator” perform a variety of payroll and benefit administration functions as well as HR related assignments. This position also assists in back office operation when Office Assistant is absent and needs administrative support.
II. Duties/Responsibilities:
• Payroll processing/reporting
o Process semi-monthly payroll on ADP Vantage system
o Manage/monitor employees’ timecards
o Prepare monthly payroll reports
• Benefit administration
o Administer all employee benefit programs including enrollment and terminations
o Ensure employees’ elected benefits are correctly showing in carrier portals
o Understand SEUSA’s policy on company benefits
o Track employees’ time off including PTO, jury duty and etc
• Employee relations
o Respond to employees’ questions and issues regarding benefit programs including 401k
o Assist in new hire orientation and collect paperwork
o Assist in employee trainings and meetings
o Assist HR/Admin Manager in investigations and employee issues
• Other HR-related assignments
o Handle job postings and interview set up
o Maintain/update employee data
o Handle the tasks assigned by HR/Admin Manager
o Stay current with HR compliance and federal/states labor laws
• Office operation/Administration
o Be a back-up for Office Assistant and perform Office Assistant Assignments when the Office Assistant is absent
o Support back office operations and administration matters
o Handle office routine work including stocking office supply, preparing documents and shipments, handling incoming and outgoing mails, taking care of clerical jobs for the President
III. Marginal Functions
Support occasional matters as directed
IV. Required Skills/Abilities:
• Proficient in ADP Workforce Now or ADP Vantage
• Proficient in Excel, Word and Power Point
• Excellent written and oral communication skills in English
• Attentiveness to details
• Team player
• Flexibility to handle various miscellaneous tasks
• Punctual and good at time management
• Be able to keep up with new online systems
V. Education and Experience:
• Bachelor’s degree from a four-year college or university, preferably in Human Resources or a related field
• At least 2-3 years of ADP Workforce Now or ADP Vantage system
• Experience in HR general processes
• Working experience in business office
• Legal eligibility to work in the United States
VI. Position in Organization:
Reports to HR/Administration Manager
Directly Supervises: None
VII. Physical Requirements:
• Prolonged periods sitting at desk and working on a computer
• The work involves physical skills typical of an office environment, including sitting, standing, walking and stooping. May be required to lift objects such as files, boxes of paper, office supplies, and computer / office equipment weighing up to 50 pounds.
• The work may require motor skills for activities such as moving objects, including computer / office equipment, including but not limited to telephones, personal computers, handheld technology and other office equipment.
• Essential position functions require ability to routinely read document for general understanding and analytical purposes and viewing a computer monitor.
VIII. Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job description. Duties, responsibilities and activities may change at any time with or without notice.
