Job Abstract

The USC School of Architecture is seeking an Assistant Director who will be responsible for managing all admission and communication processes for the school’s graduate applicants. This position will also manage one full time admission coordinator.

The Assistant Director is an exempt position. Work is conducted at the USC School of Architecture located on the USC campus in Los Angeles, California.

UNIVERSITY OF SOUTHERN CALIFORNIA

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

USC SCHOOL OF ARCHITECTURE

The USC School of Architecture is dedicated to educating the future leaders of the design professions. It promotes cutting-edge research, design, and fabrication while emphasizing the importance of a strong commitment to social and ecological justice. USC School of Architecture trains design professionals, scholars, and citizen architects who are deeply committed to making the world a more just and beautiful place.

RESPONSIBILITIES AND DUTIES

Recruitment and Outreach

· Plan and execute graduate recruitment programs to include on-campus, off-campus and virtual outreach events. Manages the efforts of faculty members, volunteers, students and/or student groups and other admission staff to implement plans. Assesses effectiveness of efforts and modifies as needed.

· Ability to travel locally and domestically for recruitment events, including weekends and evenings.

· Serves as information resource for the university community. Identifies opportunities to increase program visibility.

Admission and Scholarship

· Counsels applicants on graduate admission policies and procedures. Evaluates and offers solutions to applicant problems and requests regarding admission. Applies transfer credit guidelines in review and assessment of applications as appropriate.

· Process, evaluate and prepare application files for committee reviews.

· Communicates in person, by telephone and in writing with students about the status of admissions applications.

· Reviews student records, inputs data, and generates letters and/or lists utilizing the student database.

· Prepares informational materials often enlisting input or contributions from others such as faculty.

· Maintains currency on university policies affecting admissions and transfer credit evaluation.

· Oversees and monitors the input of student financial awards into the University system and tracks progress toward the award requirement.

· Oversees and monitors the progress of conditions of admissions of enrolled students and maintains tracking information regarding students’ English Language requirements.

Yield and Conversion

· Communicates in person, by telephone and in writing with students about the status of admissions applications and documents all communication and activity.

· Plan and execute in-person and virtual conversion events.

· Oversees the work of one Admission Coordinator.

· Other duties and responsibilities as assigned.

BENEFITS

USC has excellent benefits, including health benefits for employees and their families with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six (6) months of employment; tuition benefits for employees and their families; access to professional development opportunities; central Los Angeles location with easy access to commuter trains, buses, and tram pick up services at no charge to employees; discounts to a wide variety of cultural, sporting, and other campus events.

EXPERIENCE AND QUALIFICATIONS

· Experience in a university setting; either undergraduate, graduate enrollment management, admission, scholarships, admission services is required.

· Possess a strategic understanding of graduate admission and scholarship operations.

· Ability to use and analyze data, create reports, spreadsheets, electronic presentation software in order to make and communicate data driven decisions.

· Must be able to work with various constituencies including prospective students, current students, alumni, faculty, and staff.

· Strong interpersonal communication skills, the ability to maintain effective working relationships with students, faculty and staff and excellent decision-making, time-management, and planning skills.

· Ability to work in a fast-paced work environment. Ability to learn quickly, thoroughly, and in detail. Must recognize and adjust to change.

· Candidates must have the ability to be an enthusiastic and resourceful team member, be self-driven and motivated to move projects forward, and possess the time management skills to manage competing priorities.

· Proven ability to manage multiple tasks simultaneously; follow through and meet deadlines.

· Ability to exercise independent judgment.

· Strong computer skills including proficiency with Microsoft Excel are required as well as cloud-based systems: Google Drive, One Drive, Microsoft Office Teams.

Minimum education: Bachelor’s degree

Minimum experience: 2 years; combined education/experience as substitute for minimum experience

Minimum field of experience: Recruitment and admission experience

APPLICATION PROCEDURE

As part of the application, candidates must upload one PDF document file that contains the following: 1) Cover letter, 2) Resume (including telephone and e-mail address).

USC is an equal-opportunity educator and employer, proudly pluralistic and firmly committed to providing equal opportunity for outstanding persons of every race, gender, creed and

background. The university particularly encourages members of underrepresented groups, veterans and individuals with disabilities to apply. USC will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. Further information is available by contacting uschr@usc.edu.

The annual base salary for this position is $66,560.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

#LI-AW1

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

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