VACANCY
An initial review of applications will be completed on April 30, 2024 and continuously thereafter until a sufficient number of qualified applications are received. This recruitment may close at any time without further notice.
The City of Pomona is proud to announce competitive wages and general salary increases for the next three years:
4% increase to the range effective 10/1/2024
4% increase to the range effective 10/1/2025
5% increase to the range effective 10/1/2026
The City of Pomona has an exciting opportunity for a Payroll Coordinator to join the Finance team. This position, under direction, will perform and coordinate City payroll operations; perform a variety of technical tasks related to payroll; perform complex and technical accounting duties; and prepare financial reports, statements, and special financial analyses.
MINIMUM QUALIFICATIONS TO APPLY
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
Education:
- High school diploma or GED equivalency.
Experience:
- Four years of increasingly responsible accounting experience, including some experience in payroll processing.
- Familiarity with Memorandums of Understanding (MOUs) in a government bargained organization and governmental payroll experience is desired.
License or Certificate:
- A valid Class C driver's license is required at the time of application.
Core Competencies:
To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following:
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Oral Communication: Engaging effectively in dialogue
Professional Impact: Presenting self as a positive representative of the organization
Business Process Analysis: Defining, assessing, and improving operational processes and workflow
Teamwork: Collaborating with others to achieve shared goals
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
ESSENTIAL DUTIES
Coordinate the daily operations of the City's payroll system; review all additions, deletions, and changes in payroll information for accuracy.
Receive and review payroll records ensuring compliance with City policies, procedures, and regulations; enter payroll into system as assigned; process, calculate, and post a variety of payroll actions including wage garnishments, benefits withholding, overtime hours, and workers' compensation claims; prepare, balance, and correct payroll reports.
Maintain a variety of files and records related to the City's payroll system; enter new employees, retirements, and terminations; make permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and add pays; post to payroll computer system.
Prepare payroll and all related payroll reports including tax deposits, quarterly tax filings and W-2s.
Document actions onto payroll master files; file action forms in employee folders.
Post entries from supportive records and balance against other records.
Check records and papers for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
Prepare employee insurance billing, employee-paid payroll deductions; submit demands for payment.
Reconcile Public Employees’ Retirement System (PERS) report to payroll; make adjusting entries to PERS report on retroactive payments made to employees; serve as liaison between the City and PERS regarding retiring employees’ final compensation year(s); process the City’s retirement report; verify changes to earnings to be reported to PERS; make necessary adjustment.
Prepare accounting records and financial and statistical reports.
Research and analyze regulatory updates and other information impacting the payroll system; implement required changes to system.
Direct payroll-related records retention activities.
Serve as liaison with financial institutions, auditors and City departments and offices regarding payroll-related issues.
Prepare and adjust journal entries to balance payroll accounts; prepare electronic transfers.
Perform related duties and responsibilities as assigned.
SPECIAL REQUIREMENTS
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment.
You can review the full job description by clicking on this link. SELECTION PROCESS
Open & Promotional Recruitment
This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee.
Examination Procedure
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
