Job Abstract

• Manage the Marine Operations Superintendent's calendar including the coordinating and scheduling of meetings.
• Compose, type, and edit various documents including memos, letters, reports, and schedules.
• Maintain files and records, order office supplies.
• Initiate purchase orders, direct payments, imprest check/cash forms, receive and track invoice payments, and certify invoices.
• Prepare meeting agendas, meeting materials, and transcribe and prepare meeting minutes for the Marine Advisory Tidelands and Operations Sub-Committees.
• Answer phones and address inquiries from the public, ensuring appropriate follow up.
• Manage electronic files including preparing paper files for records retention and scanning documents for electronic filing.
• Input and update the computerized Maintenance Management Work Order System (Cityworks), purchase order system (MUNIS), Marina software, and Go Long Beach.
• Assist with special projects.
• Drive to offsite meetings and/or trainings.
• Perform other related duties as assigned.

MINIMUM REQUIREMENTS:

• Ability to type accurately at a net speed of 40 words per minute.
• Ability to perform basic clerical and office support duties.
• Ability to work cooperatively with others and the public.
• Ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

• Knowledge of office administrative practices and procedures and have strong customer service and administrative skills.
• Excellent written, oral, and interpersonal communication skills, using tact and diplomacy in dealing with sensitive and complex issues, situations and people.
• Ability to anticipate needs and analyze problems, evaluate alternatives and recommend or adopt effective courses of action within areas of responsibility.
• Proficient typing and filing abilities; ability to learn and use various computer software.
• Ability to independently prioritize a heavy workload and establish methods to successfully meet deadlines, and handle multiple assignments and projects efficiently.
• Ability to handle confidential matters, exercise discretion, and exhibit independent judgment.
• Ability to work consultatively with employees at all levels of the organization and establish and maintain effective working relationships with all those encountered in the course of work.
• Excellent work habits and a desire to be an effective team member.
• Ability to appropriately apply policies, laws, practices and methods applicable to administering assigned administrative functions.
• Experience working in the public sector is highly desirable.

This recruitment will close at 11:59 p.m. on April 30, 2024. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.