Job Abstract

The Academic Personnel (AP) Analyst 3 is responsible for managing and coordinating academic personnel functions for the Department of Ophthalmology. Specific areas of responsibility include dossier management, academic recruitment, advancement, and separation, leave administration, benefits, personnel administration, employee relations, payroll management, and coordination of credentialing, privileging, visas, and special license programs. The AP Analyst 3 serves as subject matter expert (SME) and point of contact on various academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and department policies.

Required

4-6 years Subject matter expertise for area(s) of greatest % responsibility Required

1-3 years UCPath / PeopleSoft or equivalent payroll system 

Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.

Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.

Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.

Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.

Demonstrated ability to effectively prioritize work and manage divergent needs. 

Demonstrated ability to work independently and complete projects within specified deadlines.

Adept in handling sensitive information and / or situations and maintaining strict confidentiality.

Adept in meeting deadlines despite frequent interruptions. 

Adept in composing business, personnel and/or payroll correspondence. 

Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.

Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.

Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.

Preferred

1-3 years Opus/Interfolio or equivalent dossier system 

1-3 years Academic Recruit or equivalent recruitment system 

Bachelor’s Degree or equivalent combination of education and experience