Under the general direction of the Head of Procurement, provides contract services in a timely manner with a high level of customer service/client satisfaction. Reviews and drafts contractual documents, negotiates the terms and conditions in contracts, prepares contracts for execution, monitors vendor's compliance with contractual terms, and prepares amendments and renewals when necessary. Manages transactions of a moderate to high level of complexity. Major Job Responsibilities Leads the RFI/ R... more details
Senior Procurement Administrator
Job Family
Accounting/Finance
Type
Regular Full-Time
Position Status
Getty Center
Workplace Type
Hybrid/Partially Remote
Salaried/Hourly
Salaried
Hiring Pay Scale
$78,941 - $104,590 Annually
Salary
Commensurate with experience and internal equity
Program/Department
Finance and Accounting - 0225-Procurement and Contract Services
Requisition Number
2024-4396
ERRP Eligible
No
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
Under the general direction of the Head of Procurement, provides contract services in a timely manner with a high level of customer service/client satisfaction. Reviews and drafts contractual documents, negotiates the terms and conditions in contracts, prepares contracts for execution, monitors vendor’s compliance with contractual terms, and prepares amendments and renewals when necessary. Manages transactions of a moderate to high level of complexity.
Major Job Responsibilities
Leads the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution, and implementation of contracts including construction projects
Negotiates positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet Getty's strategic procurement objectives
Analyzes and makes decisions to ensure contract terms and conditions have favorable pricing, terms, etc.
Writes evaluation and recommendationreports
Resolves complex contractual issues
Interprets, explains, and applies rules and policy
Performs contract analysis and supplier relationship management activities to review the utilization of contracts to make recommendations for changes to contracts based on the analysis
Prepares, reviews, amends, and negotiates contracts of a moderate to high level of complexity
Prepares and manages RFx processes of a moderate to high level of complexity
Works with Legal and Risk Management to identify and mitigate risk in contracts
Works with stakeholders to gather requirements and to develop scopes of work. Analyzes and evaluates vendor proposals and purchase requests from internal departments for conformity
Electronically files and maintains records
Shares expertise with junior colleagues
Qualifications
Bachelor's degree and 5-8 years relevant experience or a combination of education and relevant experience
Juris Doctorate preferred
Professional purchasing or contract management certification preferred
Knowledge, Skills and Abilities
Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups and all levels of management
Strong analytical and problem-solving skills to review and analyze complex information
Strong service orientation, demonstrated ability to work effectively in a fast-paced, customer-focused service environment
Extremely detail oriented and able to work well independently, but also able to seek out assistance when needed
Excellent interpersonal skills, good judgment, and the ability to conduct negotiations in a timely manner
Strong organizational skills and the ability to prioritize a variety of tasks and demands
Strong computer skills, including Microsoft Office Suite and ability to learn applicable departmental systems
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
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