Under general supervision, to perform difficult and technical account clerical work required in the preparation and maintenance of accounting, purchasing, budgetary and fiscal records, and to do related work as required. This recruitment is to establish an eligibility list to fill one (1) current full-time vacancy within the Finance Department.
IDEAL CANDIDATE:
The ideal candidate for this position will be dedicated to maintaining outstanding customer service, great attitude, show a record of success, has a passion for public service. The incumbent will help cultivate a positive working environment, providing a welcoming and approachable atmosphere for employees, peers, and the public. Must be able to work independently with discretion.
FILING DEADLINE:
This recruitment is scheduled to close of Thursday May 9, 2024 but can close at any time with or without prior notice. Interested individuals are encouraged to apply immediately. Applications are reviewed on a continuous basis. Candidates who best meet the minimum qualifications will be invited to continue in the selection process.
WORK SCHEDULE:
This position is a benefited, full-time, position working hours to be assigned at the discretion of the Finance Director. Candidates may be required to work irregular hours, various, shifts, weekends, holiday and/or on-call status.
Performs a wide variety of technical accounting and clerical work involved in the preparation and maintenance of accounting, purchasing, budgetary and fiscal records; opens, verifies balances and adjusts accounts; maintains ledger systems; posts, assembles, tabulates and compares financial data; prepares or checks warrants, invoices, time records, requisitions, purchase orders and similar fiscal documents; compares, schedules, indexes and files bills, vouchers, warrants and other records; prepares and checks various statistical or accounting tables and reports; keeps journals or subsidiary ledgers; assists in preparing and may type accounting, statistical reports and schedules; operates adding, calculating, computer terminal and other office machines; keeps records of cash transactions and of receipts issued; prepares and sends bills and delinquency notices; audits and balances bills; maintains cash account records; reviews claim vouchers; performs a variety of community development, accounts receivable and payable recordkeeping duties; assists in the preparation of County, State and Federal reports; prepares and maintains financial control records; prepares purchase orders, purchase requisitions, and other necessary documents related to the purchase of supplies, equipment, services, and materials in accordance with City code; prepares and issues emergency purchase orders in accordance with City code; sorts, audits, and distributes purchase orders to vendors and departments; confers with vendors regarding purchase order status; assists with purchase of supplies, materials, equipment, and services for various City departments; coordinates bid process; places legal notices in newspaper, mails special instructions for bids, contracts, leases, and agreements; conducts bid opening; records bid and proposal results; prepares evaluation of bid proposals and recommendations for award; coordinates all purchases and procurements with requesting departments and in accordance with City code; maintains files and records of contracts, leases, and agreements and other documents in alphabetical, numerical, chronological, and topical order; provides a variety of information to City personnel and members of the general public; prepares a variety of letters and correspondence; responds to inquiries from the auditors, elected officials, the City Manager, departments and vendors; may train and provide lead direction to other personnel.
Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of experience in financial, accounting or statistical recordkeeping and processing, performing duties comparable to those described above.
Education:
Completion of college level courses in accounting, bookkeeping and related areas is required.
SPECIAL REQUIREMENTS
Possession of a valid California Class "C" driver's license issued by the California State Department of Motor Vehicles and good driving record.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and other standard office equipment; and reach with hands or arms. The employee frequently is required to walk and stand. Employees work under typical office conditions and the noise level is usually quiet.
Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform the essential duties, with or without accommodation for disability at any time while holding this position.
OTHER IMPORTANT INFORMATION
This position is represented by the Lynwood Employees' Association/AFSCME Local 1920 (LEA) and will receive a 4% COLA increase on 7-1-24.
CURRENT CITY OF LYNWOOD EMPLOYEES
Please do not use your City of Lynwood email address as part of this application. You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process.
EMERGENCY DISASTER WORKER
City of Lynwood employees are registered as an Emergency Disaster Worker. All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
REASONABLE ACCOMMOTATIONS
The City of Lynwood is an Equal Opportunity Employer, special assistance with the application and examination process is available upon request, for persons with disabilities. Notify Human Resources for assistance at (310) 603-0220 ext. 221 no later than three working days prior to the closing or scheduled examination/interview date.
SELECTION PROCESS
Your online application packet must include:
1 - A completed online employment application.
2 - A completed supplemental questionnaire.
Failure to submit a complete application packet will result in disqualification from the examination process.
Job applications must completely be filled out; a resume cannot substitute for some of the information. Be sure to be detail in your education, training or other relevant coursework that would make you a particularly strong candidate.
It is the applicant's responsibility to make sure the application is properly submitted.
Applicants will receive communication through email.
Complete application materials will be screened in relation to the criteria described in this job announcement. No postmarks, faxes or emails will be accepted. Only those candidates deemed to be the most qualified and meeting the City’s particular needs will be invited to continue in the recruitment process. The recruitment process may consist of a written examination, practical examination and/or an oral interview conducted by a panel of experts. Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for employment and may be revoked or modified without notice.
Candidates deemed most qualified will be invited to participate in a panel interview. Prior to the first day of work, selected candidates must pass a background (live scan fingerprinted) and physical examination, including a drug screen.
Employer will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if employer is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
LEGAL RIGHT TO WORK IN THE UNITED STATES
The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification of documentation.
EQUAL OPPORTUNITY EMPLOYER
The City of Lynwood does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation.
THE CITY OF LYNWOOD RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATION, ARE APPROPRIATE FOR THE POSITION.
