Position/Title: Administrative Assistant to the Lower School Office
Appointment: June 10, 2024
Reports to: Director of Early Childhood to Grade 5
Laurel School seeks talented faculty and staff who will put our students first and strive to make a difference in their lives. We seek to attract culturally and academically diverse faculty and staff who thrive on being engaged participants in our community and are committed to anti-racist education and the development of young women as authentic learners and leaders. The most successful candidates are solutions-driven, are willing to listen to learn, embrace iteration and practice as a necessary part of the product, see opportunities before problems, and thrive in a fast-paced, forward-thinking educational environment. Laurel lives our mission: to inspire each girl to fulfill her promise and to better the world.
Position Summary:
The Lower School Administrative Assistant is a vital role responsible for the day-to-day running of the Lower School. Maintaining a solutions-driven mindset while directly supporting the Director of Early Childhood to Grade 5 and the Associate Directors, the Administrative Assistant is responsible for ensuring clear and timely communication, managing attendance, supporting events, scheduling appointments, and general office support.
Duties and responsibilities include:
- Gather, organize, and manage Early Childhood and Primary School student information as needed
- Coordinate Final forms with parents and the school Nurse.
- Manage daily student attendance for absences, tardies, and early dismissals and provide daily attendance reports
- Organize and ensure implementation of events, including class and grade-level field trips through actions such as, but not limited to, ordering food, reserving spaces, obtaining transportation, event set-up the day of the event (including after school hours if necessary), and communicating events.
- Manage forms, lists, spreadsheets, and project planning platforms that support the daily running of Early Childhood - Grade 5 (e.g., Authorized pickup lists, student physicals, birthdays)
- Send reminders to faculty of upcoming deadlines, meetings, and events.
- Manage substitute needs for Early Childhood to Grade 5
- Management of SMACR forms
- Assist in managing budget information, scanning receipts, and inputting account numbers as needed.
- Order and maintain stock of office supplies
- Places orders for teacher supplies, including working with the Business Office on purchase orders
- Create weekly newsletters in consultation with the Director and Associate Directors
- Work collegially with the receptionist and other administrative assistants, ensuring a welcoming office environment and addressing the various needs of students, parents, and visitors, assisting at the front desk when needed
- Anticipate daily, weekly, and long-term administrative needs of the Lower School Office
- Maintain divisional Google calendars
- Assist teachers with copy jobs, such as booklets and summer work, and lamination needs
- Keep copy machine in running order, i.e. replacing cartridges, calling for service, restocking paper.
- Assist with Early Childhood and Primary lunch
- Other duties as assigned
The ideal candidate holds a bachelor's degree in business or a related field or an equivalent combination of education and work experience. A minimum of three years of experience providing administrative support in a fast-paced position is a must. S/he must possess a positive attitude, excellent written and verbal skills, strong organizational and technological skills (familiarity with Google suite), and proven success within a work setting that requires collaboration, cooperation, and collegiality. This position may require travel between both campuses at times. The school welcomes the opportunity to continue to find ways to diversify our faculty and staff.
To Apply:
Please see www.laurelschool.org for further information and a job application.
Work Environment
Laurel School is a dynamic, forward-thinking, K-12 girls’ school with a co-ed early childhood division, where every child is well known. As a Facing History and Ourselves School, Laurel is fully committed to equity and inclusion.
Laurel enjoys an outstanding local and national reputation and is home to the Laurel Center for Research on Girls. In a highly competitive school landscape, Laurel is fortunate to be a school of choice in Cleveland. Our emphasis on the whole child and our legacy of excellence in the teaching of girls set us apart. Located in Shaker Heights, OH (15 minutes from downtown Cleveland) with an additional rural campus 17 minutes away, the school has a suburban/rural advantage. The work environment is noted for being family-friendly and flexible. The feeling in the school is joyous, collaborative and innovative. Our curricular philosophy emphasizes community-based, interdisciplinary and experiential learning. Collaboration and reflective practice are key to pedagogy at Laurel. The school is fully committed to a culturally diverse faculty and student body.
Laurel School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; gender identity; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.
