Job Abstract

We are seeking an experienced Accounts Payable team member in our Pasadena office. The incumbent will be a highly skilled individual who has experience working with a high volume of invoices and full cycle accounts payable. Furthermore, this individual must be detail oriented and have the ability to work well in a team-oriented environment.

Essential Duties and Responsibilities:

Duties in the areas of Accounting and project support, as well as a variety of administrative duties, consist of but are not limited to the following:

• Manage the day-to-day Nexus web-based invoice approval workflow, including but not limited to indexing and routing invoices for approval, checking for accuracy of the dollar amount, verifying general ledger coding to invoice support, monitoring time-sensitive invoices, reviewing for completeness of appropriate documentation prior to payment, and processing check runs.
• Act as a liaison between the Asset Services and Accounting teams to ensure invoices are paid on time to mitigate risk of penalty fees and/or service interruptions.
• Assist with the annual review of the vendor master file, including review and identification of potential fraud risk areas as they relate to vendor setup/maintenance, checking for validity of the vendor setup in JD Edwards accounting software, and maintaining approval of supporting files for all vendor setup packages.
• Perform monthly reconciliations of accounts payable aging to the general ledger.
• Reconcile monthly Company credit card transactions for payment and obtain general ledger coding as part of month-end accounting close.
• Prepare the annual Form 1099 filings and annual unclaimed property reporting.
• Manage employee travel and business expense reports through Concur web-based software.
• Act as Accounting’s point-of-contact to research and resolve variances of outstanding payments with vendors.
• Maintain Form W-9 database in JD Edwards accounting software.
• Participate in ad hoc projects such as internal and external audit requests, Financial Reporting Team projects, process improvements, department goals and initiatives, and other special projects.

Qualifications and Experience:

• Bachelor’s degree required.
• 2+ years of experience in Accounts Payable, ideally in a large corporate environment.
• Strong verbal and written communication skills to interact with all levels, including but not limited to vendors, HQ and field personnel, senior management, etc.
• Ability to multitask in a fast-paced environment.
• Commitment to accuracy, timeliness, and quality of work.
• Proficiency with business-related software: Microsoft Excel, Word, etc.
• Nexus, Concur, and JD Edwards software experience desirable.
• The expected base salary range for this position is $70,000 to $80,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.