Job Abstract

The Associate Administrator of Supply Chain Business Operations provides direction to overall business operations to the Community based hospitals of Keck Medicine of USC and the Central Warehouse that supports all clinics and hospitals of Keck Medicine of USC. The Associate Administrator directs and leads the daily supply chain operations for the community hospitals, through results oriented objectives, which meet or exceed the requirements of the internal and external customers. This position is accountable for the overall effective supply operations of Materials Management within the hospitals. The Associate Administrator will develop and oversee all operational & efficiency projects, process & operational improvements for the community hospitals and central warehouse as well as day to day business operations for Shipping & Receiving, Distribution, Central Supply and Mail Services for these entities where appropriate. The Associate Administrator will also provide guidance to areas of inventory control throughout the organization that have indirect dependency upon the process flow of Materials Management. The Associate Administrator of Supply Chain Business Operations will work collaboratively with the Executive Administrator of Supply Chain, the Associate Administrator of Sourcing and Contracting, the Director of Supply Chain Data Analytics, Finance Leadership, and the Clinical leaders in the Nursing, Surgical and Ancillary departments throughout the organization to develop and enhance an efficient and effective process flow for Supply Chain throughout the organization.

Essential Duties:

• Supply Chain Coordination: Collaborate with suppliers, manufacturers, and distributors to ensure a seamless flow of goods and materials to all community hospitals and the central warehouse. Monitor and analyze supply chain performance metrics to identify areas for improvement and implement strategic solutions.
• Inventory Management: Oversee inventory levels and ensure adequate stock to meet customer demands. Implement inventory control measures to minimize excess stock and reduce carrying costs.
• Order Fulfillment: Work closely with all hospitals supply chain teams and corporate supply chain teams to optimize order fulfillment processes. Coordinate with shipping partners to ensure timely and cost-effective delivery of products.
• Process Improvement: Identify inefficiencies in supply chain processes and develop and implement improvement strategies. Stay updated on industry best practices and emerging trends to enhance overall supply chain effectiveness.
• Data Analysis: Utilize data analytics tools to analyze supply chain data and generate insightful reports in collaboration with the Director of Supply Chain Data Analytics. Make data-driven recommendations to enhance operational efficiency and reduce costs.
• Vendor Relations: Build and maintain strong relationships with suppliers and vendors. In collaboration with Associate Administrator of Sourcing & Contracting and Director of Materials Management at each Community Hospital, coordinate and manage the negotiation of agreements to optimize procurement costs for entity specific contracts within approved thresholds..
• Cross-Functional Collaboration: Collaborate with Corporate Supply Chain teams, including procurement, sourcing and contracting, as well as Director’s of each Supply Chain team and the finance division leaders to ensure alignment and effective communication across departments.
• Participate in cross-functional meetings to address supply chain-related challenges and opportunities.
• Performs other related duties as assigned.

Required Qualifications:

• Req Bachelor's degree

• Req 5-7 years Experience in Supply Chain Business Operation or Material Management Operations
• Req 5 years Progressive leadership experience

• Req Ability to demonstrate effectiveness in all facets of Material Management, which include, but is not limited to, operational function of all systems, inventory control, demonstrated knowledge and experience in budget analysis, accurate patient charge systems, contract compliance, and system improvements.
• Req Excellent written and verbal communication, and presentation skills.
• Req Strong analytic and problem-solving skills.
• Req Proficient computer skills required such as knowledge of MS Word, Excel, PowerPoint, and Outlook, and applicable software used in supply chain/ material management.
• Req Ability to train, cross train, direct, and mentor others.
• Req Ability to organize and manage multiple project demands simultaneously.
• Req Ability to work under pressure and to effectively meet internal and external deadlines.
• Req Recognized ability to work as an effective leader and team member in complex structures.
• Req Demonstrated flexibility in regards to duties and assignments.

Preferred Qualifications:

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

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