Administrative Program Coordinator
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary:
The Administrative Program Coordinator (APC) will closely work with a group of competitive and dedicated cancer biologists and provide sufficient support for their scientific projects and other academic and educational activities. Our preferred candidates should have previous experience working in a research and academic institutes and organizations and have basic knowledge on biological research operations. Specifically, the APC is responsible for supporting the daily research operations with the assigned faculty members and investigators ensuring that research protocols are achieved, reviewing and monitoring research contract and grant proposal applications and awards, pursuing/generating and approving purchasing orders, extramural expenditures, delegating work flow, managing extramural proposal activity with support staff and multiple Principal Investigators (PIs), assisting department manager with monitoring financial management of extramural funding. The APC will also interact with other centralized offices (Safety, Office of Sponsored Research (OSR), Office of Foundation Relations (OFR), Clinical Trials Support Services (CTSS), Office of Technology Licensing (OTL), Legal, Contract Management, core facilities, and other auxiliary offices) to assist and resolve research and laboratory operational issues. The range of duties is broad and requires an essential understanding of the scientific and research gorals, and mission of the City of Hope.
As a successful candidate, you will:
- Prepares internal and sponsor requested documents and assists with grant application submissions.
- Process contracts within MediTract as needed, working with vendors, OSR, OTL, Contract Management, and Legal.
- Order laboratory and office supplies using the eProcurement system in Peoplesoft and reconcile charges to ensure items are received.
- Interface with ITS, engineering and BIS for laboratory, facilities, and computer related issues.
- Makes appointments and travel arrangements, and submits reimbursement for faculty and staff
Your qualifications should include:
- Bachelor’s Degree Required; 4 additional years of experience plus the minimum experience requirement may substitute for minimum education.
- 3 or more years of progressively responsible experience working in academic and science lab environment, prior experience working on grant applications, knowledge of reference libraries, such as Endnote and Mendeley, the conduct of health science research or an equivalent combination of education and experience.
- Medical Terminology
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
To learn more about our Comprehensive Benefits, please CLICK HERE.
