Prioritizing assignments and preparing often sensitive and detailed correspondence Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings Professionally answering, screening and placing calls; recording and communicating messages according to appropriate procedures Effectively obtaining familiarity with routine office procedures and for... more details
Position: Litigation Secretary
Location: Century City, CA (hybrid, 3 days onsite)
Pay: $61,000- $110,000/yr (Depending on experience)
Experience: 3+ years of litigation secretarial experience in a mid-large sized law firm.
Type: Full-time; Direct Hire
Schedule: Monday – Friday, 9am to 5:30pm
Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!
Job Description:
Prioritizing assignments and preparing often sensitive and detailed correspondence
Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
Professionally answering, screening and placing calls; recording and communicating messages according to appropriate procedures
Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries
Interacting professionally with members of other departments and varied external contacts
Scheduling appointments, making travel/meeting arrangements, and maintaining business calendars
Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time
Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
Position Requirements:
Advanced user of Microsoft Office (Word, Outlook) including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks
Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
Intermediate to advanced level skills to use other programs (Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox)
Proficiency in the use of document management systems (iManage/WorkSite/FileSite preferred)
Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
Ability to follow and convey instructions effectively with a high degree of courtesy and tact
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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