Job Abstract

DUTIES AND RESPONSIBILITIES
FINANCIAL RETURNS
• Perform or assist in the performance of month-end closing. Input and reconcile all income for closing. Prepare reports, verify Trial Balance, and run Financial Statements for management review.
• Input General Ledger entries and journal vouchers as required. Ensure daily transactions are posted and updated in a timely manner and in accordance with generally accepted accounting principles. Maintain control over bookkeeping functions for the hotel to include preparation and review of information posted to subsidiary ledgers as needed.
• Prepare tax reconciliations, payments, reports and investigation as needed. Maintain necessary records and back up documents required to balance taxes. Complete monthly, quarterly and annual tax filing as required by the state, city and federal agency.
• Perform or assist in performing balance sheet reconciliations and bank reconciliations.
• May review and verify accounts payable input and output, accounts receivable posting and billing, and maintain the daily income report, ensuring all necessary schedules are completed in a timely manner.
PEOPLE
• May ensure other accounting clerical staff members are properly trained and have the tools and equipment needed to effectively carry out their job functions.

• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include Catering, Sales, Reservations, Accounting, and Front Office.
GUEST EXPERIENCE
• Interact with outside contacts:
o Guests – to resolve billing disputes and answer questions; to provide service to accounts
o Regulatory agencies – to ensure compliance with governmental regulations and contractual agreements as needed; to coordinate external audits
o HMG Accounting staff and Dir Regional Hotel Finance – to obtain or provide information
RESPONSIBLE BUSINESS
• Participate in the taking of inventories and verification of extensions on a monthly basis.
• Prepare daily, weekly and monthly reports in accordance with reporting calendars, ensuring that all reports are submitted on a timely basis.
• May assist the Financial Accountant, Dir Area Hotel Finance, Dir Hotel Finance and/or Assistant Dir Hotel Finance with preparation of the Budget, Strategic Plan, and Goals program. Perform financial and statistical analysis, forecasting, and complete special projects as needed.
• May perform additional accounting functions such as reconciling gratuities for payroll, maintaining contract logs, auditing or approving payments to vendors or agencies, reviewing the work of Income Auditors, etc.
• May assist with other duties as assigned.
ACCOUNTABILITY
This job performs basic professional accounting duties for a large full service hotel or a cluster of hotels. This is the entry-level professional position in the hotel accounting series.
QUALIFICATIONS AND REQUIREMENTS
Some College plus 1 year hotel accounting or auditing experience, or an equivalent combination of education and experience. Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred. Must speak fluent English.

This job requires ability to perform the following:
• Carrying or lifting items weighing up to 25 pounds
• Communicating with other people

Other:
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving and reasoning abilities are used often.
• Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.