Job Abstract

PURPOSE OF POSITION
The Finance Specialist will perform a wide variety of accounting work in accounts payable and general accounting.

This at-will employment will be for a limited term of up to, but not to exceed, 999 hours in a fiscal year (July 1-June 30) or six (6) months, whichever comes first.

TO APPLY: This is a continuous recruitment, with the first review of applications beginning April 8, 2024. Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS
This is the career level of the Financial Specialist series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters.

SUPERVISION EXERCISED AND RECEIVED

• Receives supervision from departmental management/supervisory level roles
• No formal supervisory responsibilities

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Accurate data entry of invoices, check requests and expense reports into the accounts payable module.
• Ensure compliance with applicable Authority and department policies.
• Proactively monitor invoice status and resolve issues to ensure timely payment to vendors.
• Ensure the efficient utilization of the payables system, taking advantage of system capabilities.
• Enter and audit invoices or bills for compliance against purchase orders and requisitions.
• Track and monitor deposits ensuring that all projects have sufficient capital on hand for funding.
• Prepare routine correspondence, including collection correspondence to vendors, businesses, or the public. Determining penalties and delinquencies.
• Respond to requests for project closeout and perform final reconciliation documentation with applicable invoice or refund processes. Prepare closeout form for projects and updates Oracle accordingly.
• Review additions and extensions on all bills and invoices, verify authorization for payment and assigns priority.
• Verify data entry into financial system from source documents by means of sight verification and system on-line edit procedures.
• Verify state sales and use taxes, freight and shipping charges, payment terms and discounting on all bills submitted for payment.
• Provide user support to inquiries providing explanation of established procedures and work unit policies.
• Develop and maintain strong working relationships to facilitate achievement of department goals.
• Manage accounts payable email box.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS
Education and Experience

• Associates degree in Accounting, Economics, Business or a related degree
• A minimum of four (4) years of work experience performing accounting work in accounts payable, accounts receivable and general accounting.
• A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
• Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required.

• Accounting principles, practices and financial recordkeeping
• SCRRA’s purchase order system
• Sales tax, use tax and freight rules
• 1099 filing rules

• Use of Microsoft Office
• Use of Oracle

• Explain and help affected parties solve payment issues
• Manage time effectively
• Create Accounts Payable journals
• Provide customer service

• Transition between standing, walking and sitting at varying lengths of time
• Climb or balance and stoop, kneel, crouch or crawl
• Use hands to finger, handle, feel and grasp tools to perform the duties of the position
• Ability to lift, hold and move objects up to 25lbs.
• Hear and perceive the nature of sounds
• Listen and express or exchange ideas by means of spoken words
• Visual acuity

Selection Process:

Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The SCRRA is an Equal Opportunity Employer. EEO/ADA