Job Abstract

In addition to general support, duties include: - inventorying items, labeling, basic preservation (refoldering and rehousing), research, and some writing - building or breaking down containers - shifting or paging archival collections - scanning/digitizing archival materials - assisting during the occasional public outreach event - other related duties as assigned. There is a possibility of employment after Spring 2024. Required Qualifications Beyond research skills, the student employee must b... more details

Student Library Assistant - Special Collections & Archives

Bookmark this Posting | Print Preview | Apply for this Job

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/33723
Job Number	SE25524

Position Information

Department or Unit Name	Leatherby Libraries
Position Headcount	1
Position Title	Student Library Assistant - Special Collections & Archives
Academic Year	Academic Year 2023-24
Term or Semester	Spring
Is this Role for an Undergrad or Grad Student?	Either Grad or Undergrad is Fine
Anticipated Pay Range	$16.00 - $16.00
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Lauren McDaniel
Supervisor Email	lmcdaniel@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	03/25/2024
Projected End Date	05/19/2024
Average number of hours per week	Up to 10 Hrs

Position Summary Information

Job Description Summary	The Special Collections & Archives Division of the Leatherby Libraries seeks a motivated graduate or undergraduate student for part-time employment assisting the University Archivist, Coordinator of Special Collections, Archivist, and Special Collections & Archives Assistants in their day-to-day operations. Duties include but are not limited to inventorying collections, organizing, and rehousing archival materials, digitization of archival materials, and other operational tasks or special projects as needed. Training will be provided.
Responsibilities	In addition to general support, duties include: • inventorying items, labeling, basic preservation (refoldering and rehousing), research, and some writing • building or breaking down containers • shifting or paging archival collections • scanning/digitizing archival materials • assisting during the occasional public outreach event • other related duties as assigned There is a possibility of employment after Spring 2024.
Required Qualifications	Beyond research skills, the student employee must be detail-oriented, able to perform tasks independently, and write neatly.
Desired Qualifications	Candidates studying history, or a related subject, preferred.
Special Instructions to Applicants

Budget Information

Is Federal work-study required?	Yes
Contact Email for Who Entered This Posting	Annie Tang
Timecard Approver	Lauren McDaniel
Timecard Approver Phone	(714) 532-7711
Timecard Approver Email	lmcdaniel@chapman.edu
Timecard Approver ID	2435618
Timecard Approver PSN	0393
Fund - Dept - Program - Project	100-5450-54500
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000-Non-FWS or 503020 90% Com Svc
PSN with FWS	00001579
PSN without FWS	00001413 - do not hire
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 3/19/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Title for PeopleSoft	Student Assistant
Worker's Compensation Code	8810
Open Date	03/19/2024
Close Date	04/22/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	Yes

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	No

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	No
Student Worker Email Prefix	N/A

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

Apply with Chapman University

Search Terms: Collections, Library, Assistant, Student, Education

Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.