The Position
The City of Diamond Bar is seeking a highly motivated and customer service-oriented team member to serve as a full-time Recreation Coordinator in the Parks and Recreation Department! This vacancy is assigned to the Diamond Bar Center assisting with the daily operation of the Diamond Bar Center, and the supervision and coordination of facility reservations.
The Facilities Recreation Coordinator, under general supervision, plans and organizes special events and recreation programs (includes facility reservations); trains part-time staff and volunteers; monitors classes and facility; coordinates daily activities at the facility; formulates rental contracts, assists in planning and monitoring private rentals, classes, and senior activities at the Diamond Bar Center. Maintains appropriate filing database to keep confidential information safe and secure. Reports quarterly insurance reports, schedules part-time staff to assist with event set-up and breakdown; and performs related duties as assigned. This position will work a 9/80 schedule Tuesday - Saturday with every other Tuesday off. (Hours: Tuesday 9 a.m. - 6 p.m., Wednesday - Thursday 8 a.m. - 6 p.m., Friday - Saturday 3 p.m. - 1 a.m.) Exact hours may vary depending on scheduled events and programs. Some remote work days may be available.
Examples of Essential Job Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Coordinates daily facility use; completes facility rental contracts, takes registrations, accepts payments and deposits, and issues receipts; explains procedures to renters, part-time staff, facility users, and volunteers.
2. Schedules employees to fill work shifts at facilities, programs and events.
3. Checks facilities for safe conditions and operations and reports needed maintenance and repairs.
4. Completes and updates daily activity logs, records, and files; tracks attendance, revenues, and incidents associated with events.
5. Prepares and updates monthly calendar of activities and special events.
6. Assists with the preparation and distribution of marketing materials, including fliers, brochures and pamphlets and social media ads.
7. Maintains inventory of rental equipment, office, and other recreation facility supplies.
8. Assists in preparation of annual program and special events budgets; monitors actual revenues and expenses.
9. Plans and organizes City-wide special events; orders and arranges for supplies and equipment and contract personnel; incorporates ideas for improvement that can be represented to recreation supervisory and management staff.
10. Serves as department liaison in meetings involving students, volunteers, committees, community organizations and clubs given questions regarding specific programs, events, and daily activities.
11. Prepares weekly activities and events summaries used in reports, agendas, correspondence, and program announcements.
Qualification Guidelines
Knowledge of:
Principles and practices of recreation and leisure services program administration; State and local health and safety regulations; event planning practices; accounting techniques; marketing techniques; leadership techniques; customer service techniques.
Ability to:
Operate a computer to utilize word processing, spreadsheet, database, facility reservation software, and graphics software programs; plan, organize, review, and evaluate the work of part-time and seasonal employees; plan, organize, and assign tasks and train others regarding work procedures and requirements; administer projects, programs, and special events; establish and maintain cooperative working relationships with staff, management, contractors, vendors, and the general public; follow oral and written instructions; communicate effectively, both orally and in writing; prepare clear, concise and complete records, reports and correspondence.
Education:
Bachelor's degree in recreation, business administration, public administration or a closely related field.
Experience:
Three years of increasingly responsible recreation experience including budget, program planning, and administrative assignments.
Lead or supervisory experience and/or facility reservations are highly desirable.
Experience working in the hospitality industry is a plus.
Licenses and/or Certificates:
Must possess and maintain a valid class C California driver's license and an acceptable driving record throughout employment.
Special Requirements:
Ability to travel to different sites and locations.
Selection Process
Candidates whose education, experience and/or training appear to be best qualified will be invited to participate in an Oral Interview: 100%.
The top candidate(s) will be required to successfully pass a criminal background check, verification of work experience, and submit an official copy of educational transcripts verifying obtained degrees or certificates as indicated on the employment application. The selected candidate will be required to successfully pass a medical examination after a conditional job offer is made.
