Job Abstract

Job Description:

The Provost Office and Compliance Manager provides administrative support for the Office of the Provost and remain in compliance with state authorization.

Work Location: Both Doheny Campus (Downtown Los Angeles) and Chalon Campus (West Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

Salary Rate Range: $5,546.66-$5,990.40

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

• Assists the Provost's office in performing various essential general office duties, projects and assignments
• Receives incoming phone calls and route messages, send and receive emails, schedule meetings and maintain calendars, distribute mail and complete Xeroxing requests
• Performs word processing, data processing, data entry duties, and maintain an electronic workflow system
• Attends and take minutes at various University meetings
• Assists in maintaining confidential personnel files
• Ensures the University remains compliant for state authorization
• Ensures the University's compliance with MSMU's state authorizations, state VA approval agency applications, and disclosures
• Provides point-of-contact leadership and customer service to internal and external stakeholders as well as designated state agencies
• Manages data, documentation, and communication required for state authorization compliance
• Analyzes, interprets, and provides guidance related to regulations and policy related to state authorization and professional licensure requirements for ongoing organizational compliance and in response to specific inquiries posed by business partners
• Provides support to teams responsible for resolving student issues related to licensure issues
• Assists the Assistant Provost with Assessment work
• Assists with faculty contracts and new hire onboarding as needed
• Assists in preparation of WSCUC documents. Grant proposals, and related documents
• Assists with various external requests (e.g. unemployment claims and verification of employment)
• Assists with annual reports, such as IPEDS, AAUP, and WSCUC
• Assists with on-campus conference/forums
• Assists with event planning, preparation and execution, including the New Faculty Orientation, Academic Symposium, etc.

Other Duties and Responsibilities:

• Help coordinate logistics, food, speakers, etc for special occasions
• Perform other job-related duties as assigned

Requirements:

Knowledge:

• Strong working knowledge of an office environment, policies and procedures, the English language and alpha numeric filing systems
• Proficient working knowledge of Adobe and Microsoft Office Suite: Word, Excel, Access, Outlook and Powerpoint
• General knowledge of the foundations of employment law

Abilities and Skills:

• Effectively organize, prioritize and handle multiple tasks to meet establish deadlines
• Analytical, detail-oriented and accurate
• Perform difficult office and clerical work with speed and accuracy
• Build rapport and effectively communicate with a wide variety of people
• Able to maintain confidentiality

Education:

• Bachelor's degree

Experience:

• One year of secretarial/clerical experience working in an academic or related environment

Additional Information:

Mount Saint Mary's University's commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.

We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.

Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary's University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.

As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you.

Application Instructions:

Please submit a resume and cover letter.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.

A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.

Frequently Asked Questions (FAQs)