Job Abstract

Working Title: Academic Tech Office Coordinator

Department Name: Academic Technology

Division: Information Technology

Classification Title: Administrative Support Coordinator II

Classification Salary Range: $3,865 - $6,336 per month

The anticipated hiring range for this position is $3,865 - $3,964 per month.

The final salary is dependent upon qualifications and experience.

About the Department/Position:

Under the general supervision of the Director of Instructional Technology Services with a dotted line report into the central I.T. Administration Unit. The incumbent will provide general administrative support to directly support the office of Academic Technology (AT) in the Division of Information Technology in accordance with the California State University, Dominguez Hills (CSUDH) and California State University policies and procedures. Administrative areas of responsibility include the day-to-day clerical and administrative support functions which include, but are not limited to, supporting and coordinating general division office activities, calendaring; coordinating and scheduling meetings on behalf of management, creating meeting agendas and/or meeting minutes, as needed.

Overview of Duties and Responsibilities:

• Lead day-to-day administrative support functions, representing the office across and external to the university on matters relating to areas of responsibility.
• Engage in continual process improvement by critically evaluating existing administrative support business processes, making recommendations, and implementing solutions to improve operational efficiency.
• Work collaboratively and flexibly with other office support staff to ensure a smooth flow of daily work and office coverage.
• Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay.
• Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget.
• Support with processing requisitions, and contracts and assist in maintaining vendor contacts list.
• Works closely with management to support recruitment activities.
• Prepare recruitment and new hire paperwork including routing position descriptions, search committee development, coordinating interviews, and other related onboarding tasks.
• Support onboarding of new I.T. staff, temp hires, students, and consultants.

Minimum Qualifications:

• Required Education: High school diploma or equivalent.
• Required Experience: Several years of related office work experience equivalent to at least 3 years.

Knowledge, Skills, and Abilities:

• Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel.
• General knowledge of project management, DevOps, and budget is essential.
  Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration.
• Knowledge of standard office software, technology and systems including but not limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required.
• Demonstrated excellence in communication and problem-solving skills.
• Ability to independently hand multiple work unit priorities and projects with limited supervision.
• Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required.
• Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service.
• Ability to address department needs; take initiative to collaboratively improve operations.

Preferred Qualifications:

• Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment.

  Education: A four-year degree from an accredited college or university is preferred.

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement.