Job Abstract

Crystal Stairs, Inc.

Job Description

SUMMARY:

Under the direction of the Operations and Compliance manager, the Operations Coordinator coordinates the implementation of effective program operations. They supervise personnel, and coordinates improvement plans. The position will be primarily responsible for providing coordination in the following areas: Facility quality assurance monitoring, shipping/ receiving, major repairs, remodeling, construction project, and fleet management.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

1. Oversees facilities and maintenance operations at all Head Start sites as it relates to compliance with Performance Standards.
2. Has working knowledge of Title 22 Community Care Licensing regulations.
3. Secures, reviews, coordinates and monitors vendor and service provider contracts.
4. Works closely with Head Start management team to review, secure and monitor leases.
5. Monitors activities in service contracts on a regular basis to ensure timeliness, accuracy, consistency, and quality of activities in accordance with Head Start performance standards and other funding requirements.
6. Serves as Operations expert in committees relating to Early Childhood Development within the organization.
7. Works closely and in conjunctions with other managers and coordinators to develop and implement a monitoring system that ensures compliance with the Head Start Work Plan and Performance Standards in the area of Environmental Health and Safety, Early Childhood Development, filing, tracking, and documentation.
8. Maintains communication, verbal and written, with Assistant Director and other Head Start governing bodies.
9. Monitors Head Start Program budget and continuously coordinates departmental and interdepartmental funding with

KNOWLEDGE:

• Knowledge of Child Care Licensing Regulations and Head Start Performance Standards and best practices related to operations, contract management, facilities, and maintenance
• Knowledge of overall program planning and practices in early childhood development in various areas of application
• Knowledge of general business practices such as supervisory practices, administrative basics, general financials, and risk management.
• Knowledge of local resources, services, and networks

COMPETENCIES:

• Ability to understand and implement Head Start Performance Standards, Child Care Licensing Regulations and agency policies and procedures
• Ability to exercise professional judgment in evaluating before making decisions
• Ability to manage staff
• Ability to communicate, both oral and written, to individuals with diverse backgrounds
• Ability to speak, read and write English well enough to understand and be understood by others; bilingual skills are helpful
• Ability to speak before groups of individuals

COMPLEXITY:

• Ability to stay current in Head Start and other applicable regulations/compliance requirements and provide timely updates on program procedures and ensure application.

• Ability to stay abreast of current events and novel, innovative practices in the early child development arena.

• Ability to analyze and provide recommendations for complex issues while keeping the overall goals of the program in mind.

ACCOUNTABILITY/SUPERVISION:

• Under the supervision of the Operations and Compliance Managers, this position must implement and follow Child Care Licensing Regulations and Head Start Performance Standards and best practices related to early childhood education.
• Must oversee all monitoring and maintenance of documentation, data and files, and ensures utmost confidentiality of information. Includes file requirements, contracts, procurement/supply inventory, and in-kind.

IMPACT:

Individual performance can have considerable impact on the agency's overall ability to implement programming that would result in continuous funding for the Head Start program.

EDUCATION:

Bachelor's degree in Child Development from an accredited college or university preferred; a background in non-profit management.

EXPERIENCE:

A minimum of two (2) years in ECE, Head Start, Health or Human Services and/or Education in a supervisory capacity. Skill in communicating orally and in writing with business, education and community leaders; skill in financial analysis; skill in program building, operations and maintenance. Experience working in government-funded programs is highly desirable.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit; talk or hear; use hands to finger, handle or feel; reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 45 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus between source documents and the computer monitor. The employee works in a normal office environment where the noise level is usually moderate to loud. Travel by car, bus, train, or airplane as required by conference attendance, etc. where in some cases overnight travel may occur. Some exposure to communicable diseases is possible when working in office or classroom environment. Evenings and weekends may be required.

SPECIAL REQUIREMENTS:

Must possess a valid California driver's license, have use of a motor vehicle and provide evidence of automobile liability insurance. Must meet State health requirements including passing a physical examination as a condition of employment and must provide verification of a TB clearance at the time of employment. Mandatory CPR and Basic First Aid certificate, which employee is responsible to maintain for the duration of their employment with Head Start.