Job Abstract

The San Mateo County Planning and Building Department is seeking well-qualified candidates for the position of Management Analyst who will serve as the Coordinator for the SFO Airport/Community Roundtable.

This position will coordinate, implement and evaluate Roundtable programs and services; assist in the development, implementation and evaluation of goals, objectives, policies and procedures related to the Roundtable; provide staff support to the Roundtable Executive Committee and to the Roundtable, select, train and provide direction to subordinate professional, technical and clerical staff and consultants. This position is 20 hours per week and will work will be performed flexibly to work in-person, remotely or hybrid consistent with the needs of the Roundtable including required daytime and evening meetings and limited travel.

About the SFO Airport/Community Roundtable
Since 1981, the SFO Airport Community Roundtable (Roundtable) has been an independent committee comprised primarily of elected local officials representing the residents of the City and County of San Francisco along with San Mateo County and its twenty incorporated cities. The Roundtable seeks to reduce the impact of aircraft noise on residents through collaboration among the stakeholders – the Roundtable, the Federal Aviation Administration (FAA), SFO Airport management, the airline industry, elected officials and the public.

The Roundtable Management Analyst will oversee a half-time Administrative Secretary and coordinate with the Roundtable Executive Board, Members of the Roundtable, the Roundtable Technical Consultant and other consultants, staff at other agencies including the SFO Airport, the Federal Aviation Administration, and various other agencies. The Management Analyst will also interact with the public.

Distinguishing Characteristics
This position has full supervisory responsibility for a specialized program activity and assists in recommending and developing goals, objectives, policies, and priorities related to a specialized program and is responsible for implementing these objectives. This position is distinguished from the Management Analyst in that this position typically supervises non-supervisory professional, technical or clerical employees and performs work in a defined or specialty area or has responsibility for managing outside contracts within a defined area and assists in developing and implementing specialized program activities.

The ideal candidate will have an equivalent to graduation from an accredited two year college or university with major coursework in transportation planning or services, program management, aviation, or a related field. At least one year experience of managing public meetings / committees /councils or other public entities (preferably a Brown Act entity), that includes preparing meeting agendas, managing public meetings, and managing public meeting records is strongly preferred. At least one year of aviation-related experience strongly preferred with knowledge of aircraft noise analysis or mitigation, airplane piloting, airspace design, air traffic control, airport management, aviation consulting or other aviation operations is preferred.

Supervision Received and Exercised
Exercises direct and indirect supervision over professional, technical and clerical staff, including consultants, and contract service providers.

Duties may include, but are not limited to, the following:

• Organize, prepare agenda and materials for, and clerk bimonthly hybrid public meetings to include all Roundtable members, as well as up to 12 or more subcommittee meetings per year.
• Participate in the development of goals, objectives, policies, procedures, and priorities for the Roundtable.
• Prepare cost estimates and justifications for budget recommendations; monitor and control expenditures to ensure the accomplishment of objectives within an approved budget and prepare periodic budget reports.
• Assist in negotiating contracts with outside vendors, consultants, or organizations; administer, monitor, and evaluate contracts.
• Maintain an effective working relationship with a variety of public and private organizations, and outside entities including the Federal Aviation Administration, San Francisco International Airport, elected officials and community groups.
• Answer questions and provide information to the public.
• Maintain accessible public website, including maintenance of relevant archival materials.
• Select, supervise, train, and evaluate professional, technical, and clerical staff and consultants.
• Perform related duties as directed by the Executive Committee.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Project and/or program management, analytical processes, and report preparation techniques.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Plan and conduct effective management, administrative, and operational studies.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

• Depending upon assignment, possession of a valid California Driver's License.

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview which may include a pre-interview exercise (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required application materials.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Tuesday, July 16, 2024, 11:59 PM PST
Application Screening: Week of July 16-19, 2024

Civil Service Panel Interview: July 30 and/or 31, 2024