Are you an organizational wizard with a knack for multitasking? Do you thrive in fast-paced environments and love being the right hand to top executives? If so, we have the perfect opportunity for you! Position: Executive Assistant. Location: San Jose, CA - Payrate: $30-35 Length: 12 mns Role and Responsibilities:Administrative Support:Provide administrative support to HR Staff Team. Take ownership of HR Staff calendars utilizing discretion and judgment to manage with limited need for directio... more details
Job Description
Are you an organizational wizard with a knack for multitasking? Do you thrive in fast-paced environments and love being the right hand to top executives? If so, we have the perfect opportunity for you!
Position: Executive Assistant
Location: San Jose, CA
Payrate: $30-35
Length: 12 mns+
Role and Responsibilities:
Administrative Support:
Provide administrative support to HR Staff Team.
Take ownership of HR Staff calendars utilizing discretion and judgment to manage with limited need for direction.
Manage flow of information on topics, including using judgment to determine the proper course of action and involving appropriate individuals or delegates as appropriate.
Plan and manage complex domestic and international business travel including Visa preparation where required, and may assist other team members as required, and complete all expense reports in accurate/timely manner upon return.
Coordinate, manage and support internal meetings as well as off-site meeting requirements including researching external venue options and making related catering recommendations.
Assist in scheduling and organizing meetings and departmental activities for executives visiting the region.
Manage and support general office coordination by preparing appropriate responses to correspondence containing routine inquiries; customers, vendors and other guests; screening of telephone calls, mail and miscellaneous requests.
Ordering of office supplies
Assist with processing of payments to third party vendors (Purchase Orders).
Serve as point of contact and day-to-day support of approximately 100+ team members of diverse teams (i.e., C&B, POE, SPO, TN, ER&I, BP) including ordering supplies, general meeting support, guidance with respect to procedures, management of PO/Invoice process, etc.
Update and chase delegated tasks and action items to ensure progress to deadlines.
Team up with regional administrative staff members to develop enhanced rapport and cooperation across all divisional functions. Participate in Learning Community webinars and in admin teambuilding activities as scheduled.
Learn and abide by the Code of Ethics and Code of Conduct. Demonstrate honesty, integrity, and professionalism in all communications, actions and decisions.
Program Management Support:
Assist with the Food4Thought program, a program where America's Leadership Team (ALT) interacts, informs and learns from employees through lunch sessions. Responsibilities include:
Prepare communication templates
Qualifications and Education Requirements:
5+ years relevant experience in administrative support and office management encompassing broad knowledge of corporate operations and procedures; and 3+ years experience or relevant exposure to project management activities (e.g., offsites).
Possess high level of integrity and proven emotional intelligence to handle sensitive and confidential information and situations.
Must possess solid judgment and independent thinking underpinned by professional maturity and excellent interpersonal and communication skills (both written and verbal).
Must exhibit a strong proficiency in time management, organization and problem-solving skills and possess the ability to manage changing priorities in a fast-paced environment.
Must have ability to operate with minimal supervision and be comfortable exercising independent judgment when completing assignments.
Ability to articulate research conclusions and recommendations.
Must have strong experience in travel coordination in Concur Trav
To apply please email your resume to khurtado@ultimatestaffing.com
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.