Job Abstract

Energy and Sustainability Programs Admin Coordinator

LOB: Energy International Development (EID)/CIEP

Location: Hybrid (Reston, VA) 2 days onsite

Want to apply your organization and task administration skills to support the development and execution of clean energy and sustainability programs? You can at ICF. We solve the most challenging issues facing the energy industry today while informing the future of global energy use. 

ICF is seeking a well-organized and detail-oriented candidate with administrative support experience to aid in the management of our federal government energy and sustainability programs. This position will be based in our Reston, VA office. Successful candidates play a key support function for our team across a variety of tasks. This role offers flexible working hours.

Responsibilities

• Providing general administrative and project support for the management team

• Assisting in the collection and organization of weekly activity reports from large teams to compile into monthly reports to clients

• Producing weekly reports and assisting with monthly customer deliverable reports

• Supporting the monitoring of deliverables and schedules to ensure deliverables are completed and delivered on time

• Managing email inboxes, reviewing program participant emails and drafting replies

• Assisting in the coordination of internal team members to execute tasks

• Preparing packaging and delivery of materials to be sent to program participants

• Maintaining electronic files and records such as Teams or SharePoint sites

• Ordering and managing supplies and arranging for payment

• Performing clerical functions such as scheduling and coordinating meetings and taking meeting notes

• Assisting staff in the preparation and management of Word documents, Excel files, and PowerPoint presentations

• Assisting in the documentation of program policies and procedures

Qualifications

• High School degree required

• 2+ years of Administrative skills and work experience

Required Skills and Abilities

• Attention to detail and timeliness

• Highly organized and proactive approach to work

• Ability to multi-task and prioritize tasks as needed

• Highly developed interpersonal skills and self-motivation

• Solid personal computer skills (Microsoft applications, including Word, Outlook, Teams, SharePoint, Excel)

• Ability to perform internet research

• Ability to work collaboratively with others

• Skilled in the use of office equipment (e.g., printers)

• Ability to work out of the ICF Fairfax VA office at least once a week for tasks that require physical presence

• Ability and interest to learn and adapt in a dynamic environment

• Professional demeanor and ability to balance respect, decisiveness, and tenacity

Preferred Skills/Experience

• Post-secondary training (i.e., certificate program), Associate’s degree, or four-year degree preferred but not required

• Interest and passion for sustainability and clean energy

• Problem solving and interest to optimize routine tasks

• Experience working with U.S. federal government agencies

Working at ICF

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is: