Job Abstract

Under general supervision, performs specialized routine to moderately difficult and complex clerical and administrative accounting and fiscal duties involving the interpreting and processing of financial records; performs related work as required.

The duties listed below are examples of the work typically performed by employees in this class. The list is not exhaustive. The Fiscal Specialist may perform any or all of the listed duties, and may be assigned related duties that are not listed below.

1. Performs varied moderately difficult financial and accounting work in support of court operations including accounts payables, accounts receivables, reconciliation, and distribution of various reports.
2. Interprets and applies existing policy and regulations governing the Court and State financial record keeping systems.
3. Prepares vouchers for payments to varied service providers and refund to depositors; posts transactions and reconciles ledgers and accounting records into the Court accounting system.
4. Reviews financial obligations, and verifies supporting documentation; accepts payments by check, cash or credit card and issues receipts, reconciles counter and mail payments, reconciles cash against receipts to balance a cash drawer or financial report.
5. Audits, verifies, and logs in cash receipts, identifies source of payment, maintains trust accounts; posts to correct account, makes deposits, and generates receipts.
6. Prepares and processes summary of fines, fees and forfeitures reports; reconciles payments and makes adjustments when necessary/verifies delinquency and balance owed.
7. Processing and reconciling vendor payments associated with contracts, agency agreements and purchase orders.
8. Preparing requisitions, purchase orders, and contracts for supplies, equipment, or services required; conferring with the requesting division to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers.
9. Explaining purchasing policies and procedures to potential vendors.
10. Placing orders and negotiating with vendors as required if changes in purchase terms are required.
11. Assisting in analyzing bids, recommending award and preparing contracts for award; working with user departments to reconcile invoices and to solve delivery, quality and other problems that arise.,
12. Accesses various automated systems to query systems, inputs events, reviews and researches event codes, generates reports, prepares payment and journal vouchers.
13. Answers the telephone, responds to mail and email inquiries and/or refers to the appropriate personnel; composes brief and simple correspondence or generates computerized letters.
14. Assists in the upkeep of Court facility.
15. Perform related duties as assigned.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:

EDUCATION: Possession of a high school diploma, or its equivalent.

EXPERIENCE: Three years of increasingly responsible experience reviewing, processing, and maintaining fiscal and financial records.

KNOWLEDGE OF:

• Generally accepted accounting principles, governmental accounting standards and other governmental accounting and auditing procedures.
• Fundamentals and principles of data processing/word processing systems;
• Fundamental purchasing principles, methods and procedures;
• Concepts and practices of financial records and transactions;
• Recordkeeping principles and techniques;
• Modern office practices and procedures;
• Methods of locating and verifying information;
• Data collection techniques;
• Pertinent local, State and Federal rules, regulations and laws.

• Establish and maintain effective working relationships with Court staff, County staff, members of the public, government agencies, and vendors;
• Communicate effectively, orally and in writing;
• Establish and maintain financial records and prepare complex forms, statements, records, summaries and reports;
• Perform complex fiscal analysis with a high degree of independent judgment;
• Prepare, evaluate specifications and award bids and proposals;
• Learn and apply the principles and practices as outlined in the Trail Court Policies and Procedures Manual;
• Prepare written presentations;
• Operate personal computer;.
• Maintain accurate files and records;
• Organize and prioritize work assignments.