The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750 FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a rea... more details
Job Summary
The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
Under the direction of the Director of Grants Management and Compliance, the Associate Director of the Grants Management Unit is primarily responsible for managing the daily operations of the Grants Management Unit, as well as organizing and prioritizing the long-term objectives and work of the Unit. Areas of responsibility for this position include ensuring that LAHSA and its service providers are compliant with contractual, statutory, financial reporting, and other grant requirements associated with all LAHSA Funding Sources and Grantors, as well as Grant and (Active) Contract Management, financial reporting, technical assistance, reviewing and processing funding requests, and the creation and submission of cash requests for service providers and subcontractors. This position will also serve as the liaison between the Director of Grants Management and Compliance and both external entities (funders and service providers) and internal LAHSA Departments on all matters regarding programmatic accounting and grant administration.
The functions listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
Essential Job Functions
Serve as the Department expert and chief point of reference to both the Director of Grants Management and Compliance and the CFO on programs, projects, and initiatives with strategic importance to both LAHSA and the Grants Management and Compliance Department specifically.
Provide leadership and direction in accordance with the overall Strategic Vision and Strategic Priorities of the Grants Management and Compliance Department
Assist with the definition and framing of complex, multidimensional issues to develop or refine timelines, processes, and procedures for decision-making.
Work to foster a strong customer service orientation within the Grants Management and Compliance Department, and LAHSA to ensure closer collaboration both internally and with external entities LAHSA works with.
Maintain a positive work environment by focusing on motivating staff with a high-quality, results-oriented emphasis, respecting individuals, encouraging innovation, constant operational improvements, and collaboration.
Facilitate staff's ongoing learning, professional satisfaction, and development through training, mentoring, work assignments, and granting increased responsibility and autonomy to Unit staff over time.
Oversee and maintain an automated fund accounting system in accordance with GAAP and applicable Federal, State, County, City, and LAHSA regulations.
Update and maintain various databases used by the Grants Management and Compliance Department, including Abila MIP, Microix, Enterprise Grants Management System (EGMS), and the Homeless Management Information System (HMIS).
Oversee the evaluation and categorization of LAHSA Funding Sources into the “Restricted” and “Unrestricted” classifications and assign them to the corresponding Managers and teams.
Evaluate existing program accounting and grant management policies and procedures at LAHSA to recommend changes and improvements as necessary.
Supervise the preparation, reconciliation, and timely submission of cash requests to grantors, as well as the timely preparation, reconciliation, and processing of funding requests submitted by subcontractors, service providers, and vendors.
Track account receivables ensure follow-ups for timely collection, and work with both service providers and grantors to quickly resolve any issues.
Oversee the check disbursements process to ensure that all vendors and service providers are paid on a timely basis (and that service providers comply with LAHSA requirements regarding cash management by-Grant)
Oversee the closeout procedures for all LAHSA grants to ensure that all eligible expenditures have been reimbursed, that all cash has been requested and received in a timely manner, and that all savings have been identified and reported to the grantors.
Ensure compliance with cash turnover requirements by- program.
Work with other Finance Department personnel (including the Associate Director, Budget & Financial Planning and Associate Director, and Compliance) to ensure that issues affecting the spend-down of Service Provider’s Budgets are resolved quickly.
Implement and maintain internal controls and accounting procedures in accordance with LAHSA’s policies and procedures.
Serve as the Grants Management and Compliance Department’s primary liaison with other LAHSA Departments on all issues regarding funding requests, cash requests, service provider spend-downs, and Funder or Grant Agreements with LAHSA
Prioritize and manage Unit workload in accordance with the Department's Strategic Vision and Strategic Priorities
Manage staff and delegate tasks to subordinates to ensure optimal use of staff time and resources to complete Unit work.
Track and monitor service provider financial performance and examine accounting documents to determine expenditure allowability based on grant and other criteria.
Prepare and maintain accounting records for pass-through programs, and examine, analyze, and interpret accounting records.
Assist auditors and grant monitors during annual financial audits and reviews.
Supervise the evaluation of proposals for funding under the RFP process and provide final reviews and approval for all finance sections of Contracts, RFPs, or technical submissions to, for, or from LAHSA subcontractors and subrecipients.
Provide and/or supervise technical assistance training for both LAHSA staff and service provider/subcontractor personnel.
Assume other responsibilities as directed by the Director of Grants Management and Compliance, and act as the backup to some of their functions when necessary.
Perform other duties and special projects as assigned.
Knowledge, Skills & Abilities
Fund accounting and fiscal grants management of both federal and non-federal funding sources; familiarity with contract administration (particularly “Active Contract Management”) is a plus.
Expertise with various homeless funding regulations, requirements, and procedures, including the HUD CoC Program, ILP, DPSS, CDBG, ESG, CES, RRH, ILP, HFSS, Crisis and Interim Housing, Measure H Strategies, and the Homeless Initiative (HI), among others.
Familiarity with various agencies and funding sources involved in the provision of funding and services to homeless populations that LAHSA works with, including HCIDLA, BCSH, HEAP, and CESH
Understanding of GAAP, GASB, FASB, and 2.CFR.200 rules and regulations
Strong written and oral communication skills
Strong quantitative data and financial analysis skills
LAHSA Homeless Program Types and Classifications
Team-based project management
General Ledger (GL) management and maintenance
Knowledge of fund accounting software; knowledge of Abila MIP is a plus.
Knowledge of requisition modules and procurement; familiarity with Microix or a similar program or software is a plus.
Intermediate to Advanced proficiency in various computer software programs, especially those in the Microsoft Office series (Word, Excel, PowerPoint, Access, Outlook, Project, etc.)
Organizational and strategic acumen, including prioritization ability.
Proven work experience as a team leader, supervisor, or manager.
Training & Experience
Graduation from an accredited college with a bachelor’s degree in accounting, finance, or business administration, MBA preferred.
Candidate must have a minimum of five (5) years of experience working in accounting or auditing within a governmental entity or large federally funded non-profit organization, and a minimum of two (2) years working as a senior member of an accounting or auditing team, supervising the work of others.
An MBA or additional certification (such as a CPA, CFA, CMA, or CGMA) is considered a plus, and may be substituted for one (1) year of the required supervisorial or managerial experience.
Must have experience in fund accounting and financial grants management of federal, state, county, and city funds, including a working understanding of 2 CFR Part 200, fundamentals of the HUD Supportive Housing Program, Emergency Shelter Grant Programs, and general ledger management and maintenance.
Must have experience with fund accounting software, preferably Sage (MIP) Fund Accounting. Candidates must have project management skills as well as strong interpersonal, organizational, written, and oral communication skills and demonstrate attention to detail.
Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.
Schedule
The Chief Executive Officer or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA's business needs.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org. We are an Equal Opportunity / E-Verify Employer
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