Maintain and enter time when necessary. Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers, and vendors to reconcile all past due accounts. Monitor all inventory purchases and standard cost differences. Track incoming billing documents and verify for accuracy and prepare for billing. Open, close and bill work orders. Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files. Work ... more details
PRIMARY RESPONSIBILITIES:
Maintain and enter time when necessary.
Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers, and vendors to reconcile all past due accounts.
Monitor all inventory purchases and standard cost differences.
Track incoming billing documents and verify for accuracy and prepare for billing.
Open, close and bill work orders.
Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
Work with Accounting and Quality on all audits.
Work with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
Order office supplies.
Maintain, order, and assist with computer setup and problems.
Maintain phone listing and company vehicle listing.
Assist with and track revenue and budgeting for the department.
Assist Management with necessary policies and guidelines.
Stock Work Orders resolved and work with Warehouse to close to locations.
Transfer cost between locations.
Prepare Commercial Invoices as needed.
Perform other work-related tasks as assigned.
Comply with all NOV Company and HSE policies and procedures.
FACILITY/GROUP SPECIFIC RESPONSIBILITIES:
Check commercial aspects of incoming purchase orders and Confirm order to customer.
Create, maintain, and process orders in ERP system and Oracle system.
Order verification and control
Budget/Cost allocation/updates
Review 3rd party vendor and Intercompany Invoices
Prepare and complete invoicing.
Review, and create and/or verify billing summary.
Follow-up & invoicing of secondment
Warranty cost entries
Finalize Order
Follow-up revised PO from customer, as required.
Invoice order
Process Credit and Rebill
Customer Portal Administration (Invoices/Orders)
Follow-up Invoices / Accounts Receivables
On-site Administration Quotes.
Order Processing related tasks support
Purchase Requisition
Process Purchase Requisitions
Receive Purchase Orders Documentations
Ensure relevant documents are stored in the Document Management System
Upload & maintain revisions in the Document Management System
Filing/Printing/Faxing, as required
Reporting
Miscellaneous Customer Registration
Back-up support with holiday cover for the Administration Team / (Main backup) Order Processing duties
Carry-out any other relevant duties as assigned
EDUCATION & EXPERIENCE QUALIFICATIONS:
College Degree or equivalent work experience preferred
Ability to work independently and under minimal supervision
ERP / Oracle and relevant system knowledge.
Result-oriented
Multitasking abilities
Good time-management skills
Accuracy and attention to detail
Organized, structured & efficient
Team Player
Great interpersonal and communication skills
Energized by routines and Structured tasks set by management
Imbued with a strong sense of customer focus (internal/external)
Committed to self-improvement and development through the role
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