Job Abstract

The Chief Administrative Officer (CAO) oversees all activities related to departmental administration, including financial, personnel, systems, research and facilities management, and assures compliance with University policies and procedures. The CAO is responsible for hiring and retaining a well trained, efficient and customer service-oriented staff, and is responsible for the careful management of both the equipment and space assets of the department. The CAO participates in immediate and long-term planning for the department with the goal of maximizing limited resources. The CAO establishes and maintains timely and appropriate reporting mechanisms for the chairs and faculty regarding fiscal, personnel and other critical management areas. The CAO serves as liaison between other departments, other University offices, and extramural organizations, and serves on department and university advisory committees.

Note: this is a hybrid schedule allowing for 3 days a week offsite.

The CAO of the Departments of Anatomy and Microbiology & Immunology, and the Hooper Foundation reports directly to two department chairs and indirectly to the School of Medicine Vice Dean of Administration and Finance. The CAO also serves in an advisory capacity to the departments’ leadership committees, the faculty, and members of the Department.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Experience with UC and UCSF system-wide policies and procedures regarding financial, administrative, environmental health and safety, fire safety, space utilization, and facilities management procedures
• Attention to detail

• Bachelor's degree in related area and / or equivalent experience / training
• 8+ years directly related experience
• 7+ years of lead/supervisor/manager experience
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
• Thorough knowledge of common organization-specific and other computer application programs
• Excellent ability to establish metrics for department and employee goals
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
• Excellent project management skills, including the capability of managing capital projects