The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide support to the Production Team and Project Managers. Independent judgment is required to plan, prioritize and organize a diversified workload. Experience and Qualifications 2 years general office administration experience Construction, restoration or insurance industry experience preferred G-Suite knowledge (Gmail, Sheets, Google Drive)... more details
The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide support to the Production Team and Project Managers. Independent judgment is required to plan, prioritize and organize a diversified workload.
Experience and Qualifications
2+ years general office administration experience
Construction, restoration or insurance industry experience preferred
G-Suite knowledge (Gmail, Sheets, Google Drive)
Microsoft Office knowledge (strong emphasis in Word & Excel)
English language literacy & fluency
Ability to multitask in a fast-paced office environment
Strong written and verbal communication skills
Attention to detail and keen sense of safeguarding other people's property and information
Comprehensive understanding of customer service principles and practices
Ability to work under time constraints to meet specific obligations
Strong organizational and data entry skills
Physical Requirements
Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
Sitting for extended periods of time
Manual dexterity needed for keyboarding and other repetitive tasks
The ability to bend, crouch, or stand as necessary.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Project pre-planning
Processing new leads and entering into proper systems
Maintaining the daily production and on call schedules
Managing job files and project documentation, including auditing files for billing
Monitoring, auditing and filing daily paperwork from the field
Maintain customer files via digital database and physical file system
Contacting clients in a customer support role.
Setting up subcontractor purchase orders
Obtaining materials quotes and managing materials lists
General administrative tasks, such as ordering supplies, refilling bins and setting up FedEx shipments
Assisting with travel needs such as hotel reservations and flight booking
Miscellaneous management reporting
New field personnel onboarding and training coordination
Helping the field with technology needs and technology troubleshooting.
Ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.