Job Abstract

In this role, the Executive Assistant (EA) will report to THV's Senior Vice President of Strategy and Marketing. The EA will assist in a dynamic, fast-paced and rewarding environment.  The ideal candidate will be experienced in working with executives and various levels throughout the organization, as well as managing confidential matters while exercising high levels of discretion and judgment. This role requires a proactive self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism and flexibility are essential. Qualified persons must possess excellent organization skills and exercise strong attention to detail.

You'll make an impact by...

·       Proactively manage the SVP’s calendar, appointments, travel, office organization

·       Use Concur expense reporting system for the SVP.

·       Coordinate department meetings, plan internal/external events and manage special projects - - including support of annual National Sales Meeting (off-site) in additional to other offsite meetings.

·       Proactively partner with IT, Facilities, Sales Training to create a white-glove onboarding experience for new hires within the SVP's organization (employee badging, cube and supply order, setup at workstations, etc.)

·       Interact professionally with all levels of Edwards employees, customers and vendors

·       Prepare, maintain, generate and process essential documents and records

·       Provide administrative support to department to include: office supply orders, catering requests, processing of invoices (Coupa system), other duties as assigned
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
• Plan and execute meetings and events with some supervision
• Other incidental duties

What you'll need (Required):
H.S. Diploma or equivalent 6 years years experience directly related experience including executive administrative support Required

What else we look for (Preferred):
• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Ability to interact professionally with all organizational levels
• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $69,000 to $94,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).  Applications will be accepted while this position is posted on our Careers website.   

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.