We are seeking a dedicated and detail-oriented Administrative Assistant to support our team. The ideal candidate will have 2-3 years of experience in an administrative role and be bilingual in Spanish. This role is critical to ensuring smooth operations and providing exceptional support to our medical staff and patients. Key Responsibilities:Manage front desk activities, including greeting patients, answering phones, and handling inquiries in both English and Spanish. Schedule and confirm pati... more details
Job Description
We are seeking a dedicated and detail-oriented Administrative Assistant to support our team. The ideal candidate will have 2-3 years of experience in an administrative role and be bilingual in Spanish. This role is critical to ensuring smooth operations and providing exceptional support to our medical staff and patients.
Key Responsibilities:
Manage front desk activities, including greeting patients, answering phones, and handling inquiries in both English and Spanish.
Schedule and confirm patient appointments, maintain appointment calendars, and manage office correspondence.
Maintain patient records and ensure all documentation is accurate, complete, and confidential.
Assist with the preparation of reports, presentations, and other materials as needed.
Coordinate and support office meetings, including preparing agendas and taking minutes.
Handle billing and insurance processes, including verifying patient information and processing payments.
Order and maintain office supplies, ensuring the office is well-stocked and organized.
Provide translation services for Spanish-speaking patients and staff.
Assist with special projects and other administrative duties as assigned.
Qualifications:
2-3 years of experience in an administrative or office support role, preferably in a medical or non-profit setting.
Bilingual in Spanish and English, with excellent verbal and written communication skills in both languages.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with medical office software.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent interpersonal skills and the ability to work collaboratively with a diverse team.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and problem-solving abilities.
Ability to work independently and as part of a team in a fast-paced environment.
Pay rate depends on experience: $20-$27/hr
All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to smoreno@ultimatestaffing.com
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.