JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant e... more details
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Are you ready to join an innovative and dynamic team at the forefront of transforming the future of work? Look no further! We are seeking a passionate Workplace Coordinator to join our team and help create an extraordinary workplace experience.
In this role, you will provide general overall Facilities Management services and assist with all events.
Here is some of what you will do:
Mail
- Sort, collate, and dispose of mail, and resolve issues with incorrect, returned mail
- Dispose of junk mail
- Sort mail, such as returned letters, adjustments, bills, orders, and payments
- Receive outgoing mail and apply the correct postage
- Arrange for pickup of outgoing mail
- Stamp mail with postage meters
- Fold letters, circulars, or other documents and insert them into envelopes for distribution
- Record registered mail
- Place mail in proper buckets for distribution
- Process outgoing shipments (Fed-Ex, UPS, DHL, and USPS)
- Weigh mail to determine the correct postage
- Place mail in metal bins and carry it to departments for distribution
- Operate forklift and electronic pallet jacks as needed
- Unload mail from trucks
- Perform hospitality services and minor housekeeping items
- Provide reception relief as needed
- Ensure the office is adequately stocked with mail supplies
- Stock copy rooms and printing devices
- Provide support for small office moves
- Set up and tear down conference rooms
- All other duties and tasks assigned
Facilities:
- Oversee daily work order review; follow up on work orders to ensure successful service delivery and customer experience
- Respond to any reactive maintenance and repair requirements promptly.
- Schedule and manage vendor performance of all Preventative and Recurring Maintenance activities for assigned properties
- Manage various other vendors as necessary.
- Cross-train in all avenues of Office Experience teamwork (including Logistics and Purchasing, Events and Programs, etc.)
- Maintain liaison with facilities technicians and other management regarding work execution, the necessity of altering schedules, and manpower status
- Manage and maintain facility management tasks as assigned
- Execute and document preventative maintenance processes in your office
- Assist with small facilities refurbishment and improvement projects locally and partner with your office managers to execute and communicate about the work.
- Confidently prioritize projects and maintenance issues to ensure work gets resourced and completed.
- Maintain a detailed database of the Client’s operations, equipment, furniture, rules and regulations, and work order processes.
- Manage and process all facilities-related invoices ensuring they are paid promptly.
- Document & track all facilities expenditures within your assigned offices.
- Assist with quarterly facilities budgets.
- Manage facilities work order tools such as CMMS
- Provide general overall facility management services including continuous monitoring of office/facility
Workplace:
- Manage and maintain small facility management tasks as assigned
- Coordinate/support client events
- Set up and break down events
- Manage vendors to ensure flawless execution of services
- Provide support for meetings and conference room reservations as needed and directed
- Receive/setup food deliveries
- Maintain office supply par levels, monitor office supplies, order and replenish office supplies as needed
- Act as an interface with clients, visitors, and guests
- Ensure appropriate follow-up with customers
- Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal
General:
- Develop ongoing relationships with building management, building engineers, and service providers (ranging from General Contractors to Furniture vendors to Pest Control).
- Assist in meeting or exceeding Site KPIs
- Be prepared to cover responsibilities during team vacations and as attendance increases for team or company events.
- Occasionally be on-call for weekend/evening/morning facilities projects and emergencies
- Develop and leverage positive working relationships with cross-functional teams.
- Be responsible for answering, monitoring, and closing office work orders and tickets promptly.
Here is who we are looking for:
- 2+ years of experience with Facility or Property Administration and an associate degree in facilities management, building, business, or other related field OR 4+ years of experience in place of the degree.
- Experience with Corrigo or other CMMS/Work Order systems
- Proficient in MS Office and Google Suite including Excel Spreadsheets and have the knowledge to customize administrative reports.
Schedule: Monday - Friday 8:30 a.m. - 5 p.m. with occasional overtime as needed
Pay $33.65-38.46/HR
Estimated total compensation ran for this position is:
70,000.00 – 80,000.00 USD per year
The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site –New York, NY
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Flexible and Remote Work Arrangements may be available
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.