Job Abstract

• Powerful administrative and technical skills
• A willingness to learn and an ability to take initiative in a rapidly moving and growing environment
• A team member who can work both independently and collaboratively with a diverse workforce
• Exhibit strong research and data gathering, problem solving and critical thinking skills
• Customer service mindset & commitment to the community
• Five Tool Player- Leader, Thinker, Operator, Communicator, and Public Servant

• Agency Mission: Build a world class team connecting people to their purpose.
• Vision: To be the premier employer in the Inland Empire while providing proactive service to our community and workforce.
• Core Values: Accountability, Collaboration, Empathy, Equity Diversity & Inclusion, Integrity, and Resiliency
• Expectations: Agility, Continuous Learning, Innovation & Creativity, Leadership, Meaningful Communication, Teamwork, Service Excellence, and Quality Results.
• Strategic Plan: Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment, and retention. Modernize Human Resources/Risk Management policies, processes and systems for operational effectiveness, future flexibility, and enhanced user experience.

• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.
• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The hiring department has the discretion to consider internal applicants on the Eligibility list prior to considering all applicants on the Eligibility list.

The essential functions typically performed by the Human Resources Specialist include the following:

• Respond to inquiries from applicants, candidates, employees, management, outside agencies, and the public regarding specific area(s) of assignment.
• Assist in the research, data compilation, and preparation of reports and spreadsheets related to specific area(s) of assignment.
• Conduct and/or facilitate a variety of routine tasks and ongoing tasks related to assigned area.
• Compile, track, monitor and audit a variety of employment and employee related data, including and not limited to training attendance, employment authorization, licensing requirements and driver safety compliance.
• Organize, review and prepare materials for orientation, training and other related workshops; and assist in the scheduling and coordination with other professional staff.
• Assist in conducting studies and research on a broad range of human resources and risk management topics.
• Participate in a variety of recruitment and selection related activities; develop and implement recruitment plans, job announcements, applicant screening, testing, and interviews.
• Participate in and conduct salary, classification, and fringe benefit surveys; compile and analyze data and make recommendations.
• Respond to employment verifications pertaining to current and past employees.
• Assist in the administration of the City’s employee benefits programs; counsel and assist employees; assist in the completion of necessary documentation, troubleshoot employee issues and problems in accordance with applicable laws, personnel rules and regulations, and memorandums of understanding.
• Assist in the auditing and reconciliation of human resources programs in any of the assigned areas.
• Schedule work-related pre-employment medical exams, drug testing, and other related appointments with the City’s occupational medical clinic.
• Serve as a primary backup to staff assigned to front desk as well as other clerical and administrative staff as needed.
• Performs other duties as assigned.

Education

Equivalent to an Associate’s Degree in Human Resources, Business Administration, or a closely related field.

Experience

One (1) year of administrative or technical support experience in human resources. An equivalent of a Bachelor’s degree may be substituted for all but 6 months of the required experience.

Desirable

Bachelor’s Degree in Human Resources, Business Administration, or a closely related field. Prior experience within recruitment, selection, onboarding or benefits/leave administration in the Public Sector.

Note: All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process or time of promotional appointment will result in disqualification.If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.