Job Abstract

The recruitment for this position is offered to regular, classified staff via the District-Wide Transfer/Promotional process beginning June 20th through July 8th. If you have any questions or would like more information, please contact Megan Napoli at mnapoli@santarosa.edu.

Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. Materials and applications will not be accepted after the filing deadline. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration. Please contact the Human Resources staff person assigned to this recruitment (see the more about SRJC section of the job announcement) if any questions.

COMPENSATION:
This classified position is at Grade M on the Classified Salary Schedule (23/24) with a salary range of $5,673.00 - $6,900.00. Placement within this range is based on experience as documented in application materials.

FRINGE BENEFITS:
The District offers a competitive health & benefits package for employees and eligible dependents. Benefits are pro-rated for part-time employees. You can learn more on our Benefits page.

JOB DESCRIPTION:
Under general supervision, perform administrative duties requiring initiative, independence, and confidentiality in more than one of the areas of office management, fiscal management, customer relations or other specialized services; may serve as the lead worker for other classified staff within the department(s) or area(s); supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 7:30am - 4:30pm. This position is contingent upon funding and Board approval.

SCOPE:
The Administrative Assistant III classification coordinates campus, departmental or area administrative tasks of a highly complex nature; provides administrative and clerical support to assigned supervisor(s); initiates and recommends changes in procedures as required; provides technical assistance to others; and coordinates complex projects. Typically, this classification will support a relatively large and complex area(s)/department(s).

DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant III is distinguished from the Administrative Assistant II in performing administrative/clerical support duties for a large complex area/department or multiple programs or departments. This classification substantially contributes to the budget development process and may monitor several budgets. Also, employees may be responsible for the coordination of a large office and are expected to have advanced knowledge of District policies, procedures and programs. They are expected to be able to resolve complex problems and make independent decisions. The technology skills expected in this classification include advanced abilities in standard software applications and may require incumbents to learn or possess the ability to design an area web site. This classification is expected to have a District perspective.

ABOUT SRJC:
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.

SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor’s degree program, or pursue courses for other professional or personal reasons.

SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC’s commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Please see the following Online Resources to learn more about SRJC:

• Office of the President
• Student Services
• Accreditation
• SRJC Factbook

KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

1. Assists students, staff and the public and refers to appropriate area/department if needed.
2. Coordinates complex administrative tasks within assigned department or area; initiates changes in procedures and trains others.
3. Interprets and explains District policies and procedures.
4. Composes and keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials.
5. Trains faculty in preparation of curriculum outlines; coordinates submission of curriculum documents according to Title V and District guidelines.
6. Coordinates activities for a variety of programs, meetings, conferences and District-wide events or projects; attends meetings, takes notes and prepares minutes.
7. Compiles, maintains and assists in developing budgets; maintains detailed spreadsheets and databases of department(s’) or area(s’) expenditures; monitors multiple program/activity budgets; prepares purchase requisitions and budget transfers electronically; provides budget assistance, such as account coding information, to faculty and staff.
8. Develops and maintains complex spreadsheets and databases.
9. Maintains various statistical records for department(s) or area(s); maintains complex general and confidential files.
10. Designs, develops, modifies and updates a website; coordinates with appropriate areas/departments to implement a web site.
11. Initiates and tracks faculty schedule changes; troubleshoots and resolves scheduling problems; monitors enrollments and faculty loads.
12. Provides specialized administrative support for assigned area(s)/department(s).
13. Works closely with students, staff, faculty and the public to implement goals and objectives of assigned department(s) or areas; resolves conflicts and ensures efficient operation of department or area assigned.
14. May supervise and organize the work of student employees and short-term, non-continuing employees.
15. May serve as lead worker to other classified staff in the area.

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

Education:
Associate’s degree.

Preferred: Completion of an administrative assistant certificate (or equivalent coursework).

Experience:
A minimum of three years of increasingly responsible administrative support, or office management experience.

In order to be considered for this position, applicants must provide the following:

1. A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
2. Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.
3. A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
4. Current Resume.
5. Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (all pages) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application and supporting documents, including narrative synopsis, to your employment application in order to be considered.

1. In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.
2. Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment in order for an individual assessment to be conducted prior to commencing employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense).
3. Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only’ assignments).
4. Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
5. Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.