The Contract Analyst is required to follow all the policies and procedures as set forth in the University of California Office of the President (UCOP) Facilities Manual, all applicable statues, the Public Contract Code and Regent policies, UCSF Medical Center policies and departmental procedures as they related to the processing of contracts, the selection of Design Professionals, Professional Service Agreements, change orders and contract amendments. The Contract Analyst will perform analysis and evaluation of prequalification documents, review of specifications; prepare bidding documentation, award construction contracts and will assist in all other administrative task related to contacts as needed.
This position will work with the Lead Contracts Analyst and Director of Contracts on custody and administration of all contract files and legal documents; develop and implement records maintenance and retention protocol in accordance with University retention policy and State record maintenance law and assist in managing the contracts database residing in the Design and Construction Business System.
The Contract Analyst Demonstrates professional skills as a seasoned, experienced contract administrator to draft and issue complex and varied contracts. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Knowledge of architectural and construction terminology
- Knowledge of University of California contracting policy and procedures
- Thorough knowledge and understanding of specific contracting assignments.
- Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
- Bachelor's degree in related area and / or eq BA in Business, Public or Contract Administration, or JD.
- 3 to 5 years’ experience in field of construction property development, property management, real estate, architecture, engineering, public administration, law, finance and or risk management; or 6 years of equivalent education and experience.
- Significant knowledge of contract design, bidding and contract administration process
- Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
- Demonstrated knowledge and experience in the use of personal computer (Windows NT platform) and compatible financial management, database spreadsheet, Internet, email, and word-processing software.
- Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
- Strong organizational, presentation and negotiation skills.
- Strong listening and political acumen skills.
- Demonstrated ability to establish and maintain productive working relationships, and to work as a team member when necessary.