Administrative Assistant for College of Arts & Sciences
Updated: May 22
Riverside
8432 Magnolia Ave
0
0mi
Job Abstract
To provide administrative support to the College of the Arts and Sciences. Essential Duties and Responsibilities Other duties may be assigned. Reports to the Dean and provides administrative support to the Dean of the College of Arts and Sciences. Works with faculty and other offices on campus to facilitate programs that would recruit and retain students. Creates, organizes, and implements events to cultivate and strengthen relationships with current students, alumni, and community partners. Pro... more details
Administrative Assistant for College of Arts & Sciences
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Posting Details
Position Information
Job Title
Administrative Assistant for College of Arts & Sciences
Posting Number
S1400P
Pay Range
The compensation for this appointment will range from $20.00 to $25.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.
Position Summary Information
Summary
To provide administrative support to the College of the Arts and Sciences.
Essential Duties and Responsibilities
Other duties may be assigned.
Reports to the Dean and provides administrative support to the Dean of the College of Arts and Sciences.
Works with faculty and other offices on campus to facilitate programs that would recruit and retain students.
Creates, organizes, and implements events to cultivate and strengthen relationships with current students, alumni, and community partners.
Promotes the College and its activities through multi-media marketing, communication, and social media.
Assists in preparing and analyzing reports related to efficiency and trends in higher education and industry.
Assists with specific projects related to the long-term goals of the University and College, such as strategic planning and fiscal responsibility.
Assists in meeting the various student’s needs.
Composes and prepares confidential reports and other complex documents.
Organizes and maintains file system and files correspondence and other records.
Serves as receptionist for the College, greeting visitors to the office, providing information and materials, and answering and screening College’s telephone calls.
Coordinates and arranges meeting, prepares agendas, reserves, and prepares facilities, and records.
Participates in the College’s annual budget preparation, prepares and processes requisitions, and maintains detailed financial records and reports.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including email and faxes; processes and distributes incoming mail.
Manages the College’s office and workroom; orders and maintains supplies and arranges for equipment maintenance for the CAS workroom.
Presents a positive and supportive image of California Baptist University and the College of Arts and Sciences.
Performs other duties that are specific to the College.
Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Skill in the use of personal computers and related software applications.
A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
Ability to read and write at a level appropriate to the duties of the position.
Ability to gather data, compile information, and prepare reports.
Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
Strong organizational skills and detail-oriented.
Ability to maintain confidentiality.
Excellent telephone courtesy knowledge and experience.
Ability to coordinate and organize meetings and/or special events.
Knowledge of standard budgeting and expenditure control procedures and documentation.
Ability to make administrative/procedural decisions and judgments.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Ability to create, compose, and edit written materials.
Knowledge of general accounting principles
Ability to develop and maintain record-keeping systems and procedures.
Ability to resolve customer complaints and concerns.
Ability to investigate and analyze information and draw conclusions.
PHYSICALDEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Education and/or Experience
Bachelor’s degree (BA or BS) from four-year college or university; or two to three years’ related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
Open Date
05/20/2024
Remove from Web
Open Until Filled
Yes
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/8665
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you a Christian?
Yes
No
* Do you attend church regularly?
Yes
No
If no, please explain (required):
(Open Ended Question)
* Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
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