The Executive Assistant will support the CIO, IT, Data & Analytics, and Transformation teams and facility. This candidate will be responsible for a wide range of areas including executive administrative support, project management, and manage miscellaneous facility needs. Proactive and independent judgment is required to plan, prioritize and organize a diversified workload and provide recommendations for changes in practices or procedures. There will be opportunities for this candidate to expand... more details
The Executive Assistant will support the CIO, IT, Data & Analytics, and Transformation teams and facility. This candidate will be responsible for a wide range of areas including executive administrative support, project management, and manage miscellaneous facility needs. Proactive and independent judgment is required to plan, prioritize and organize a diversified workload and provide recommendations for changes in practices or procedures. There will be opportunities for this candidate to expand this role into additional spaces within the business.
Responsibilities
Complete a broad variety of administrative tasks for the executive team including: managing an active calendar of appointments; arranging detailed travel plans including international travel
Manage special projects from planning to execution as assigned by the leadership team
Provide miscellaneous support to the building including providing announcements, greeting guests, ordering supplies, managing package deliveries, etc.
Produce, edit and complete first drafts for communications to broad audiences, including written and PowerPoint
Attend Senior Leadership Team meetings and deliver on action items, including those of a sensitive or confidential nature.
Determine appropriate course of action, referral or response.
Utilize a transformational mindset to brainstorm, design and employ efficiencies to the position including automation, streamlining and implementation of new technologies.
Support in facilitation of large meetings and events (schedule, reserve adequate space, order and set up meals, print, send out pre-read materials, etc.)
Desired Experience
Prior Executive Assistant experience preferred
High School Education or GED
Project Management experience preferred
Advanced knowledge of Microsoft Outlook multi-calendar management and a strong proficiency in Excel, Word and PowerPoint
Strong organizational skills with attention to detail and a strong ability to multi-task
Self-starter who works effectively under pressure and with time constraints
Adaptable to readily changing priorities with the ability to provide a quick turnaround of unanticipated requests
Problem solving abilities with strong analytical skills
Excellent written, verbal and interpersonal communication skills
Have a positive outlook and motivate staff to achieve goals
Ability to communicate effectively with employees of all levels
Maintain the highest level of confidentiality regarding all sensitive, confidential and proprietary information
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