Process bills and expense reports. Assist in tracking program expenses through daily, weekly and monthly reconciliation of bills, incentives and all other client allowances. Prepare and deliver payroll data. Prepare and distribute statistical and program reports. Prepare business correspondence. Analyze outgoing and incoming correspondence relevant to priority. Coordination of location, agenda and materials for program meetings and trainings and, as needed for division meetings. Prepare and dist... more details
At JEVS Human Services, we believe in giving people possibilities—opportunities to be self-sufficient and satisfied. Each year we touch nearly 25,000 lives, focusing on individuals with physical, developmental, and emotional challenges as well as those facing adverse socio-economic conditions including unemployment and underemployment.
JEVS Human Services currently has an exciting opportunity to join our Work Ready program as an Administrative Assistant! As the Administrative Assistant you will be responsible for ensuring the flow of the office is maintained. You will process bills and expense reports, and will be responsible for organizing the schedule for all administrative staff. Additionally, you will have the chance to be involved with special projects as needed!
This role, located in our headquarters office in our Center City Philadelphia, offers flexibility and a hybrid environment, including 3 days each week on-site and 2 days remote. This position is full time, 35 hours per week.
General Job Duties:
Process bills and expense reports. Assist in tracking program expenses through daily, weekly and monthly reconciliation of bills, incentives and all other client allowances.
Prepare and deliver payroll data.
Prepare and distribute statistical and program reports. Prepare business correspondence. Analyze outgoing and incoming correspondence relevant to priority.
Coordination of location, agenda and materials for program meetings and trainings and, as needed for division meetings. Prepare and distribute minutes following meetings.
Responsible for functioning and maintenance of all office and program equipment.
Participate in program and WI Unit Total Quality Management Implementation.
Assist management with collection of resources and results of the utilization from each Deep Dive group. Including but not limited to creation of excel spreadsheets, PowerPoints and any other administrative tasks.
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