We are looking for an experienced Executive Assistant in Downtown LA. Location: Downtown LA - Payrate: $50-55 an hour. Type: In office training then Hybrid. Responsible for providing confidential administrative support to executive level personnel. Ensures effective and efficient operation of the executive's office and workflow with internal and external clients. Manages clerical and other support staff as required. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage executive's calendar, requiring ... more details
Job Description
We are looking for an experienced Executive Assistant in Downtown LA.
Location: Downtown LA
Payrate: $50-55 an hour
Type: In office training then Hybrid
Responsible for providing confidential administrative support to executive level personnel. Ensures effective and efficient operation of the executive's office and workflow with internal and external clients. Manages clerical and other support staff as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage executive's calendar, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
Coordinate travel and teleconferences for executive and interface internally with high level colleagues, clients, and other business affiliates.
Maintain outlook database and online filing systems for the executive and department.
Handle complex queries and complaints on the phone, by email, or in person, requiring a thorough knowledge of the department's standard procedures.
Communicate and handle incoming and outgoing electronic communications on behalf of the executive.
Prepare routine presentation materials for the executive and assist on more complex presentations.
Review and summarize miscellaneous reports and documents and prepare background documents and outgoing mail as necessary.
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
Research and analyze routine administrative projects, and prepare first draft reports on routine administrative matters.
Track and process invoices and expenses for department and executive, and manage the departments associations and subscriptions.
Handle all general office needs: monitor inventory and place office supply orders, process all outgoing mail and packages, order marketing materials, and coordinate with IT for office equipment.
Respond independently to letters and general correspondence of a routine nature.
Comply with agency management system data standards and data integrity (enter and maintain complete and accurate information).
Other duties as assigned.
Proficient in Microsoft Office products
Excellent verbal and written communication skills
Good leadership, problem solving, and time management skills
Good planning, organizational, and prioritization skills
Ability to professionally and confidently communicate with clients and business associates at the executive level
Ability and motivation to work independently
Ability to interface with executives - internal and external
All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to mauy@ultimatestaffing.com
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.