A Program Specialist performs a wide variety of highly complex and responsible technical, administrative and programmatic duties in support of assigned function. Serves as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; represents the assigned function to public and private groups, organizations, and other City groups; assists the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; researches information related to City regulations and departmental policies; negotiates and resolves sensitive and controversial issues; explains, justifies, and defends programs, policies, and activities; conducts a variety of studies and research for assigned area; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports which present and interpret data, identify alternatives, and make and justify recommendations; reviews current Federal, State, and City rules and regulations; analyzes Federal decisions and reports; reviews a variety of reports, applications, and contracts for accuracy; collects information, designs, edits, assembles, prints, markets, and distributes publications, newsletters, brochures, guides, surveys, and other specialized documents using desktop publishing software and other computer applications; exercises independent judgment and provides recommendations in the design and creation of informational material; performs a variety of special projects and programs in assigned area including the implementation and coordination of assigned confidential/sensitive programs; assists with the development of procedures; obtains resources; implements programs and monitor activities; performs a wide variety of complex, responsible, and confidential duties for assigned management staff; relieves supervisor of administrative work including investigating and answering complaints and providing assistance in resolving operational and administration problems; assists in coordinating and monitoring the assigned budget; compiles annual budget requests; prepares revenue projections; recommends expenditure requests for designated accounts; monitors approved budget accounts; prepares and revises various operating procedures, rules, and regulations upon request; develops and revises office forms and report format; initiates, organizes, and maintains complex filing systems and records; types and proofreads a wide variety of reports, letters, memoranda, correspondence, and statistical charts; independently composes correspondence related to assigned area of responsibility; serves as recording secretary to assigned boards and commissions; performs a wide variety of responsible, confidential, and complex duties related to the recording, preparation, transcription, and maintenance of records and documents; coordinates and participates in the preparation and processing of agendas and agenda items; ensures staff reports are typed and agenda packets are complete; coordinates the duplication, collation, and distribution of agenda packets; utilizes various computer applications and software packages; enters data and maintains and generates reports from a database or network system; creates documents using word processing software.
Environmental Conditions: Office environment; exposure to computer screens; extensive public contact.
Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking, and hearing to exchange information; visual acuity to read and interpret information.
Selection Process: All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The selection process may include any combination of a written examination, oral board interview, and/or skills assessment to evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of six months.
Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.
RÉSUMÉS WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS, SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.