Job Abstract

Rockville- Fully on site (NOT REMOTE)

Executive Assistant

Direct Hire

Position Overview:

We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in organization and will manage deadlines, checklists, and systems, while also possessing excellent written and verbal communication skills. Important: Excel spreadsheets, comfortable with numbers, project experience and will experience with client communication. No travel arrangements or heavy calendar management responsibilities.

Responsibilities:

• Maintain a high level of organization, managing deadlines, due dates, checklists, and systems to ensure efficient workflow and task completion.
• Demonstrate strong written and verbal communication skills, presenting professionally and effectively when interacting with executives, clients, and other stakeholders.
• Interact with clients of the firm, providing professional and courteous assistance as needed.
• Quickly learn and adapt to new software tools, conducting research as necessary to effectively support executive tasks and projects.
• Comfortably work with numbers, supporting spreadsheets and financial data with accuracy and attention to detail.
• Provide comprehensive administrative support to executives, including scheduling meetings, and preparing expense reports.
• Review vendor contracts and analyze terms, particularly in areas such as insurance and IT, ensuring compliance and optimal terms for the company.
• Manage the billing process, including invoicing clients, tracking payments, and resolving billing inquiries.
• Maintain various spreadsheets, including financial data, client information, and project tracking, ensuring accuracy and completeness.

Qualifications:

• Bachelor's degree preferred
• Minimum of 5 years of experience as an executive assistant or similar role
• Highly organized with a demonstrated ability to manage deadlines, due dates, checklists, and systems effectively
• Excellent written and verbal communication skills with a professional demeanor
• Strong numerical aptitude with the ability to work comfortably with numbers and support spreadsheets
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.