Job Abstract

Registrar maintains career and academic records for the Investigative Medicine MD to PhD Program of the Yale Graduate School of Arts and Sciences and for YCCI training programs, including other NIH- and institutionally-support educational programs. Position requires a thorough understanding of NIH training grant programs and of university academic regulations and ability to apply them to daily work. Monitors and supervises student progress on departmental and graduate school requirements for Investigative Medicine Ph.D. degree; ensures all critical deadlines and submissions set by the department and Graduate School are met. This position processes a high volume of work under tight deadlines. Responsible for serving as a source of information, problem resolution, and contact person for trainees/student records and registration. Responding to written electronic or voice correspondence and questions from program trainees, students, alumni, Yale departments, outside agencies and other customers, contacting various Yale departments to research and resolve problems, ordering supplies necessary for operations, creating summary and other departmental reports as needed, and determining upcoming departmental needs. Assists with student funding into the GSPS system and reporting to business office. Serves as the primary contact between the Graduate School and Investigative Medicine department. Proven ability to work well with all levels of faculty and staff with professionalism and courtesy. 1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.