Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes
unique shops and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 700+ employees with an overall operating budget of over $235 million. The city provides a full range of municipal services including Fire, Police, Community Development, Public Works, Parks, Recreation and Community Services, and Transportation.
Please see flyer for more information: Payroll Manager
PAYROLL MANAGER
** Please note the job posting may close without prior notice.**
The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks or may perform similar related tasks not listed here.
1. Direct, supervise and coordinate the activities of Payroll staff including work assignment, performance evaluation, employee development, disciplinary action, and complaint resolution.
2. Coordinate and perform a full spectrum of payroll activities in the course of payroll processing within specific timeframes.
3. Monitor, review, and evaluate local, state, and federal legislation and its impact on
payroll procedures and payroll system.
4. Participates and assists in the meet-and-confer process, either during the contract labor negotiation process and/or on individual matters; meets with department managers in order to identify management concerns and possible resolutions; analyzes the impacts and costs of proposals and assists with making recommendations for City positions.
5. Participate in both annual budget and annual comprehensive financial report (ACFR)
preparation.
6. Receive and respond to employee inquiries and complaints of a complex nature regarding payroll administration; research concerns and resolve issues within a timely manner.
7. Understand, implement, and remain current on all Memorandum of Understanding and employee agreement provisions related to payroll.
8. Interprets and documents pertinent labor contract provisions, charter and administrative policies, civil service rules, annual salary ordinances, departmental rules and other documents governing employees' pay and benefit rights; provides written and oral explanations to management, union officials and employees.
9. Compile, analyze and reconcile a variety of records in the preparation of documents and reports.
10. Implement various changes affecting employee payroll such as voluntary deductions, tax withholdings, and wage garnishments.
11. Approve and complete payroll tax calculations and reporting and implement payroll tax changes.
12. Balance registers and reports.
13. Prepare income reports for outside agencies.
14. Maintain leave accrual balance records.
15. Interact with co-workers at all levels in the organization in a collaborative and customer- service oriented manner.
16. Develop and maintain a comprehensive Payroll Operating Procedure Manual to ensure payroll procedures are consistent with applicable Personnel Rules and Memoranda of Understanding provisions.
17. Direct preparation and review of CalPERS retirement report submissions each payroll;
supervise and/or prepare payroll tax payments and quarterly and annual reports.
18. Review transactions and accounts to detect errors and omissions and resolve discrepancies.
19. Approve and authorize payroll check printing and direct deposit transmittal to the bank.
20. Administer payroll-related banking services and act as the account manager for the City’s payroll clearing account.
21. Coordinate the reconciliation for payroll related costs, pension benefit costs, and deferred compensation.
22. Administer the City's timekeeping and payroll programs and participate in the planning, design, testing, and implementation of other related programs, systems, Enterprise Resource Planning (ERP) systems or software applications.
23. Maintain prompt and regular attendance.
24. Perform related duties as assigned.
EDUCATION AND EXPERIENCE:
- A Bachelor’s degree from an accredited college or university with a major course work in Business Administration, Public Administration, Finance, Accounting, or a related field.
- Five (5) years or more years of progressively responsible payroll administration or accounting experience.
SUPERVISORY:
- Three (3) years or more of supervisory payroll experience directing a staff of clerical employees preparing payroll transactions for a City population of over 800 employees with a complex payroll operation.
OR
Opportunities for Substitution of Education or Experience
Additional experience may be substituted for the required education on a year-for-year basis to the extent that the experience has prepared the individual to perform the duties of the classification.
License and Certificate
• Possession of, or ability to obtain within six months of appointment, Certified Payroll
Professional (CPP) certificate issued by the American Payroll Association.
• Possession of a valid California Class C driver's license is required, if assigned to drive.
Desirable Qualifications
• Public agency payroll administration, and supervisory or lead payroll experience.
• One or more years of experience using MUNIS/Tyler Technologies payroll software.
Application Review: Applications and responses to the supplemental questions will be tentatively reviewed during the week July 15, 2024. Applicants who are deemed most qualified will be invited to participate in an Oral Appraisal Interview.
Oral Appraisal Interview (weighted at 100%): To evaluate training, experience and personal qualifications. (Tentative scheduled during the week of July 30, 2024).
SELECTION PROCESS
The selection process will include the following to determine suitability for the position:
- Selection Interview with the Finance Department.
- Background and reference check, including Live Scan fingerprinting.
- Medical Examination; candidates must pass a pre-placement medical examination.
DEADLINE TO APPLY: 5:00pm, Monday, July 15, 2024
The provisions of this job posting do not constitute a contract, express or implied, and any provisions in this posting may be modified or revoked without notice.
Continuation in the examination process and subsequent placement on the eligible list of a person convicted of a crime depends upon the nature of the conviction and the conduct of the applicant subsequent to the offense. Convictions will be evaluated on a job-related basis and will not automatically disqualify someone from further consideration.
Equal Opportunity Employer
The City of Culver City is an equal opportunity employer and does not discriminate against employees or applicants on the basis of race, sex, age, disability, veteran status, national origin, religion, political affiliation, or sexual orientation/identification.
Conditions of Employment:
- Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
- Pre-placement medical evaluation including drug screen (select positions).
- E-Verify: Proof of U.S. citizenship, alien residency or authorization to work in the U.S. will be required at time of appointment.
The City of Culver City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please contact the Human Resources Department three (3) business days prior to the test at (310) 253-5640.
