Job Abstract

Budget Business Analyst – Contracts & Grants

The Rossier Contracts & Grants Office is seeking a Budget/Business Analyst to join its team within the Rossier School of Education’s Business Office. This role requires an experienced, customer service driven, self-motived, full-time employee with great communication and organizational skills!  As a member of the team, the Budget/Business Analyst plays a key role in the continued success of our faculty and the school.

The selected candidate will be responsible for their assigned accounts from inception to close. This includes budgeting, analyzing, reconciling and reporting on budget activity to Rossier faculty and research centers. This position has a hybrid work schedule consisting of 3 onsite days, with 2 days of remote flexibility and is not eligible to be fully remote. The selected candidate will report to the department’s Research Administrator.

The Budget/Business Analyst will have responsibilities that include but are not limited to:

• Ensures new awards are set up properly and corresponds to the sponsor approved budget. Adjusts the budget based on the needs of the faculty and in compliance with the terms and conditions of the award by processing budget adjustments, setting up satellite accounts and issuing sub awards. Also, prepares paperwork and obtains approvals for grant funded payroll allocations.

• For assigned accounts, monitors income and expenses and develops projections in order to authorize or extend financial commitments. Extracts financial data in order to evaluate and analyze variances and spending trends.  Prepare monthly Workday financial reports, labor distribution reports and then meets monthly with Principal Investigator to review accountant summaries, projection reports and offer budget options. Advises on university and/or sponsor regulations regarding budget changes.

• Reconciles account balances and activity to university financial records and initiates correcting entries. Determines when budget adjustments, cost transfers and journal entries are required and then prepares in accordance with university financial guidelines or agency requirements and restrictions.

• Processes and/or reviews paperwork for reimbursements, Workday procurement card allocations, bank deposits, requisitions for consultants, professional services or sub award agreements and any required budget/business forms.

• Initiates and monitors expenditures for intercampus and external vendors, such as travel, purchasing equipment and supplies, human subject payments, and hiring staff or students. Interfaces with Purchasing, Human Resources, Accounts Payable, Sponsored Projects Accounting and external vendors as needed.

• Prepares and coordinates, in partnership with SPA, required financial reports for submission to sponsors.  Reviews reports for accuracy prior to distribution and troubleshoots problems, including the research of pertinent facts and interacts with appropriate university staff to achieve resolution before submission.

• Reviews accounts and processes year-end closing activity in compliance with University policy. Prepares three-year financial forecasts for Rossier Business Office.

• Serves as internal resource for contracts and grants related issues. Advises faculty, researchers and staff regarding sponsor and university policies and procedures. Acts as liaison for PI between USC researchers, Office of Contracts and Grants, Sponsored Projects Accounting, Purchasing and other university offices, as needed.

• Assists in the maintenance of the departmental contracts and grants database.

Preferred Qualifications:

• 3 or more years of relevant work experience

• Experience working with contracts and grants

• Experience with financial/budget forecasting and reporting

• Experience working with Workday financials

• Advanced Proficiency in Excel

• Performs other duties as assigned or requested. 

The hourly range for this position is $34.43-$38.64. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Applications should be submitted via usccarreers.usc.edu and should include the following:

• Resume

• A cover letter (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

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