Position Objective: Provide services as a Project Manager in support of the overall functions of the Office of the Director (OD), Office of Science Management and Operations (OSMO), Office of Global Research (OGR), within the National Institute of Allergy and Infectious Diseases (NIAID).
Duties and Responsibilities:
- Develop high-quality written materials derived from analysis of data and information, requiring only minimal revision(s). Ensure all work products are delivered within the established timelines, and that Program staff input and feedback is incorporated into products by digesting, summarizing, and representing information in a synthesized way.
- Assist and work collaboratively with the OGR Regional Officers and other staff to support the management of research resources, technical administration, and programmatic evaluation of funded grants and other activities.
- Conduct comprehensive programmatic analyses based on specific and/or general parameters and summarize information, draw conclusions, and provide recommendations to advise program staff on issues related to the program using electronic databases.
- Work closely with the OGR Regional Officers to facilitate all activities related to regional portfolios, including developing region-specific research initiatives and serve as a backup to the program staff for activities related to the regional portfolios.
- Provide support, comprehensive coordination, and reporting for International Coordinating Committee (ICC) meetings and other meetings and committees coordinated by OGR, under the guidance of OGR Regional Officers, to include scheduling presenters, sending meeting invitations, maintaining participant list, developing agendas, and preparing meeting minutes. Written materials are developed in accordance with OGR standards and require minimal review.
- Draft written materials to disseminate information related to OGR, NIAID, and global research.
- Act as the secretariat of the NIAID Multilateral Working Group, to include drafting and coordinating all relevant documentation, assist in scheduling and planning working groups meetings, coordinate reporting and tracking all activities through the upkeep of a dedicated SharePoint site. Electronic communications are appropriately cleared and disseminated to the relevant parties.
- Assist with the performance of secretariat functions in relation to bi-lateral agreement programs including the coordination and arrangement of meetings and workshops, synthesizing annual reports, and serve as a rapporteur.
- Under the guidance of OGR Regional Officers, act as the secretariat of the GRADS Working Group, to include assistance with developing the agenda and the meeting minutes.
- Provide subject matter expertise on NIAID international data, the Global Research Affairs Database System, and the Foreign Award and Component Tracking System.
- Prepare PowerPoint presentations for all program staff and for senior NIAID staff; develop high-quality, visually appealing presentations and synthetize information to develop slides within NIAID standards.
- Maintain and organize a library of current NIAID slides within a SharePoint library.
- Prepare reports, meeting minutes, analyses, background materials, position papers, talking points, briefing documents, and other materials to support NIAID’s global health activities and interests for NIAID, NIH, HHS, and USG officials and for external audiences, using analytical skills and requiring only minimal revision; facilitate internal clearance of such documents.
- Prepare a variety of correspondence, agreements, and science-related documents for signature from the appropriate officials.
- • Assist in liaising with HHS, CDC, other US Government agencies, foreign officials, and institutions for the coordination and support of OGR programmatic activities.
- Assist in organizing and coordinating cross-cutting NIAID international activities.
- Assist in developing and conducting evaluations of international research programs, prepare final reports and presentations of results.
- Assist in identifying ideas for improving the efficiency and effectiveness of office programs, procedures, and operations.
- Be prepared to discuss a wide range of research, administrative, and technical topics related to the activities of OGR and NIAID and provide written and oral reports to OGR staff.
- Coordinate with other USG agencies and NIH staff to arrange and facilitate meetings with international visitors.
- Participate in working groups tasked with analyzing data and systems used as data repositories and identify areas for improvement.
- Coordinate all aspects of the OGR fellowship program including monitoring applications, scheduling interviews with the fellows’ team, coordinating fellows’ assignments with their mentors, conducting exit interviews.
Basic Qualifications:
- BS degree is required; MS or MPH is preferred.
- Minimum of two (2) years of relevant experience is required.
- Experience with Microsoft Office Suite, including Word, Excel, SharePoint, Teams, OneDrive, software products required. Expertise in Microsoft PowerPoint is required.
- Excellent interpersonal, oral, and written communication skills required.
Minimum Qualifications:
- Possess a high-level of attention to detail that is represented in all work products and have analytical skills to draw sound, accurate conclusions from information and data.
- Excellent analytical skills with a high-level of attention to detail are required.
- Ability to work independently to produce high-quality products and manage processes from start to finish with minimal revision.
- Familiarity with NIH and biomedical research supported by the U.S. Government is highly desirable.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
