The SSS IV provides intermediate administrative support and clerical duties to the Chester County Prison. This position will work closely with the Prison Payroll Administrator to ensure proper and timely payroll for approximately 300 employees. This position requires a very detail oriented organized individual with strong computer skills. INOVA and excel skills are a plus. Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to e... more details
Summary
The SSS IV provides intermediate administrative support and clerical duties to the Chester County Prison. This position will work closely with the Prison Payroll Administrator to ensure proper and timely payroll for approximately 300 employees. This position requires a very detail oriented organized individual with strong computer skills. INOVA and excel skills are a plus.
Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department. Attached to this job description is a breakdown of specific duties and tasks, by Department.
Essential Duties
Prison
Serve as back-up for prison bi-weekly payroll preparation for 300 employees.
Ensure the master schedule is up to date.
Process all request off slips for vacation, sick leave, FMLA, float holidays and comp time on to the master schedule and in INOVA.
Oversee the vacation sign ups and vacation calendar.
Document all overtime slips into the overtime database.
Process all transfer request forms.
Enter daily call offs into the database.
Update the employe shift badge report.
Clerical duties (fax, copy, print, etc.).
Typing and data entry.
Receptionist/customer service duties (answer phones, make outgoing calls, direct calls, greet visitors).
Maintain databases, logs and spreadsheets.
Filing and indexing (locate and pull files, re-file, update and maintain records).
Perform special projects as assigned.
Perform other duties, tasks and office functions, as required.
High School Diploma or General Education Degree (GED).
Minimum of one year of general office experience.
Intermediate skills in using a personal computer and various software packages
Excellent verbal and written communication skills.
Strong typing skills (minimum of 50 wpm).
Ability to use office machines (fax, copier, calculator, etc.).
Strong interpersonal skills.
Strong grammar and spelling skills.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to work as part of a team.
Flexibility.
Ability to interface effectively with all levels of county management.
Preferred Skills, Knowledge & Experience:
Associate’s degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
Customer service experience.
Ability to establish priorities and carry tasks to completion.
Strong ability to handle and resolve recurring problems.
Ability to multi-task.
Accurate and detail oriented.
Ability to follow office protocol.
Strong knowledge of county policies and procedures.
Ability to use common sense understanding to carry out written or verbal instructions.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills: To perform this job successfully, an individual should have:
Intermediate Microsoft Office skills
Intermediate Word skills
Intermediate Excel skills
Intermediate Access skills
Intermediate PowerPoint skills
Intermediate Outlook skills (Email and Calendar)
Intermediate Internet skills (for research purposes)
PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft
Physical Demands: Physical demands will vary by department and may include the following: While performing the duties of this position, the employee is frequently required to stand, walk, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height; kneel, stoop, crouch or squat; crawl; climb stairs; climb or work on a ladder; twist or rotate at the waist while working; push, lift or carry items; work with office machinery, and work with an uncommon level of noise.
The specific vision requirements listed for this position are:
Close vision (clear vision at 20 inches or less)
Color vision (ability to identify and distinguish colors
Depth perception (ability to judge distances and spatial relationships)
Ability to adjust focus
Work Environment:
The noise level in the work environment will vary by department from quiet to loud.
Most departments will work inside 100% of the time (some departments may require working outside).
Some departments may be required to work under crowded conditions with an aggressive population.
Some work locations may have strong odors.
May need to drive in extreme weather conditions.
Other:
This is a highly visible position requiring strong professionalism.
Must be able to remain courteous and maintain composure under stressful situations.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.